The following terms, phrases, words and their derivations shall have the meaning ascribed to them:
(1) Contract means all types of city agreements, regardless of what they might be called for the procurement of supplies, services or construction.
(2) Contractor means any person, firm or corporation having contact with the city.
(3) Contractual services shall mean and include the rental, repair or maintenance of equipment, machinery, roads and other city-owned property providing for the operations and/or services evidenced by a written contract.
(4) Construction means the process of building, altering, repairing, improving or demolishing any city structure or building, or other city improvements of any kind to any city real property.
(5) Invitation of bids means the complete assembly of related documents, whether attached or incorporated by reference, furnished prospective bidders for the purpose of soliciting sealed bids.
(6) Invoice shall mean a formal statement or billing submitted by a vendor showing the amount due and the terms of payment for supplies delivered or services rendered.
(7) Local bidder/local vendor shall mean a vendor or business with an established place of business within the City of Fremont
(8) Procurement means purchasing, renting, leasing or otherwise acquiring for monetary consideration any supplies, services or construction items for the city.
(9) Public improvement shall mean any enhancement to property or equipment belonging to the city.
(10) Purchase order shall mean the document used as notice to initiate and contract purchases. It is the formal notice to a vendor to furnish the supplies or services described in detail.
(11) Purchasing officer is the city manager, or the person whom the city manager delegates the performance of the purchasing function.
(12) Quotes used for smaller purchases shall be prices obtained through an informal method by use of telephone, written communication or personal contact.
(13) Requests for proposals (REP) means all documents, whether attached or incorporated by reference, utilized for soliciting proposals and quotations for services.
(14) Requisition of purchase memorandum shall mean the written request used to inform the purchasing officer that goods, services or materials need to be purchased.
(15) Responsible bidder shall mean a person who has the capability in all respects to perform fully the contract requirements and fulfill the contract requirements and fits the criteria identified under section 2-63: “Criteria for Responsible Bidder.”
(16) Sealed competitive bids shall be used for any estimated purchase of five thousand dollars ($5,000) or more. Prices from competitors will be submitted secured and sealed in an envelope properly identified.
(17) Services means the furnishing of labor, time or efforts by a person, except that the term does not include the furnishing of labor, time or effort by a city employee, appointed or elected officials, or non-construction-based services including legal, consultant, and professional services contracts.
(18) Specifications shall mean a written description of needed supplies, equipment or services, setting forth the characteristics of the items and/or services to be purchased and the circumstances under which the purchases will be made.
(19) Supplies shall mean and include all supplies, materials and equipment.
(20) Using agency shall mean the city council or a city department, division, agency, commission, board or other unit of city government.
(21) Vendor shall mean a supplier of goods or services.
(Ord. No. 0-94-01, 2-21-94)