(A) In order to meet the above-described objectives and fulfill the town’s mission, the town shall develop procedures based on the above-described standards. The town, therefore, hereby directs that the above standards set forth under § 35.73 be used to design, implement, operate and modify current operations, reporting and compliance procedures that will safeguard the assets of the town, promote reliability, accountability and transparency of financial and non-financial information and to ensure compliance with all laws and regulations for each office, department and personnel of the town for an effective and reasonable internal control system of the town.
(B) Accordingly, the town authorizes the Clerk-Treasurer to undertake a review of the current internal control system of the town; to conduct interviews with personnel of the town with regard to the nature and extent of control exercised over public funds so as to identify appropriate personnel under division (C) of this section, and to make recommendations regarding the internal control system of the town. The Town Clerk-Treasurer shall present his or her findings to the Oversight Committee no later than October 1, 2016 regarding any deficiencies and recommendations with respect to advancing policies and procedures in furtherance of this subchapter.
(C) The town authorizes the Clerk-Treasurer, in carrying out his or her activities in regard to division (B) of this section, to determine the position and persons who are the personnel who exercise duties involving receiving, processing, depositing, disbursing, or otherwise having access to funds that belong to the federal government, state government, a political subdivision, or another governmental entity.
(D) No later than December 31, 2016, the Oversight Committee shall adopt policies and procedures in accordance with this subchapter, after review and consultation with the Clerk-Treasurer regarding areas of improvement and deficiency in any existing policies and procedures so as to satisfy the terms of this subchapter with regard to internal controls.
(E) Upon adoption of the procedures and policies by the Oversight Committee, all personnel, whether a public official or employee of the town shall comply with the procedures and any other policy regarding standards and procedures determined necessary by the town now and as modified in the future.
(F) All personnel of the town whose official duties include receiving, processing, depositing, disbursing, or otherwise having access to funds that belong to the federal government, state government, a political subdivision, or another governmental entity shall be trained at least once during a calendar year and annually thereafter, unless on leave status, on the minimum internal control standards and procedures and any other standards and procedures determined necessary by the town and shall cooperate with the town’s Clerk-Treasurer or his or her designee so that the Clerk-Treasurer may timely certify to the State Board of Accounts that the training was received annually by the personnel as provided by law.
(G) All elected and appointed officials and employees of the town are hereby directed to abide by and to cooperate fully in the implementation of the internal control system of the town.
(Ord. 2016-5, passed 7-19-2016)