(A) Notice. Because of technology issues and issues related to reaching a legal quorum, a member who desires electronic participation for a particular meeting shall so advise the Clerk-Treasurer or IT Director as early as practicable. The town IT Director may not be able to accommodate requests made less than 48 hours in advance of a meeting.
(B) Status attestation. A member who desires electronic participation for a particular meeting shall attest to the Clerk-Treasurer whether or not the electronic participation is for military service, illness or other medical condition, death of a relative, or an emergency involving actual or threatened injury to persons or property. The Clerk-Treasurer may require a form for such attestation.
(C) Electronic signatures. A member who takes final action using electronic participation should make arrangements to sign a record memorializing the final action within seven days if there is a reasonable expectation for the member to do so. The record may be signed electronically in conformity with the town's electronic signature policy to the extent such policy permits.
(D) Technological failures. If, during a meeting, a member attending via electronic participation should experience a technological failure that delays or prevents further electronic participation at the meeting, the presiding officer shall take reasonable steps to delay official action, especially final action, for a brief period.
(E) Minutes. The person responsible for creating the minutes or memoranda of the meeting shall indicate therein whether any person who was otherwise considered present at the meeting due to electronic participation was unavailable during any particular final action.
(F) Compliance. The President shall ensure that all meetings using electronic participation comply with the Open Door Law.
(Res. 2022-03, passed 9-20-2022)