(A) Application requirements. In order to begin the subdivision process the applicant shall file an application for review of sketch plan and certificate with the Administrator and be entitled to a signed receipt for same. This application shall:
(1) Be made on forms available at the office of the Commission and signed by the owner;
(2) (a) Include indication of all contiguous holdings, including land in the same ownership, with an indication of the portion which is proposed to be subdivided, accompanied by an affidavit of ownership, which shall include the dates the respective holdings of land were acquired, together with the book and page of each conveyance to the present owner as recorded in the County Recorder's office.
(b) The affidavit shall advise as to the legal owner of the property, the contract owner of the property, optionee of the property and the date on which the contract of sale was executed.
(c) If any corporations are involved, the Administrator may request a complete list of all directors, officers and a listing of stockholders if less than 10 in number;
(3) Be presented to the Administrator in duplicate;
(4) Be accompanied by a minimum of 3 copies of the sketch plan;
(5) Be accompanied by the applicable fee per lot established by the Board;
(6) Include an address and telephone number of an agent located within the territory of the Commission who shall be authorized to receive all notices required by this chapter; and
(7) Include a listing signed by the checkpoint agencies indicating that they have received a copy of the proposed sketch plan of a certification that it has been sent.
(B) Checkpoint submission. In order to fulfill this last application requirement, a copy of the proposed plan shall be submitted to each of the agencies appropriate to the plan's location so that the comment may be located are listed in division (D) below. The Administrator shall request that all officials and agencies to whom a request for review has been made submit a written report to him or her within 15 days after receipt of the request. No response from an agency shall be interpreted as meaning “no objection.”
(C) Classification of subdivision. After an application for sketch plan approval has been submitted, and at the time of sketch plan review the Administrator shall classify the proposed subdivision as either major or minor as defined in this chapter. The required procedures and approvals for major subdivisions are described in § 150.022; corresponding information concerning the minor subdivision approval process is provided in § 150.023.
(D) Checkpoint agencies.
(1) Proposed subdivision in unincorporated Fremont jurisdictional area, Steuben County:
(a) Highway Engineer;
(b) Drainage Engineer;
(c) County Soil and Water Conservation District;
(d) County Health Board;
(e) County Park Board;
(f) Appropriate Fire Departments;
(g) Appropriate school corporations; and
(h) Public utilities.
(2) Proposed subdivision within incorporated town of Fremont:
(a) Town Council;
(b) County Health Board;
(c) School Board;
(d) Local Fire Department;
(e) Town Marshal;
(f) County Soil and Water Conservation District;
(g) Fremont Water Department;
(h) Fremont Sewage Department;
(I) Fremont Street Department; and
(j) Public utilities.
(1996 Code, Chap. 11, Figure 3-1)
(E) Time line approval process for major subdivisions.
(1) Sixty-one calendar days prior to the initial public meeting, the sketch plan is submitted.
(2) Within 20 calendar days of submittal, checkpoint agency officials recommend changes and/or modifications.
(3) Thirty-one calendar days prior to public meeting, the final copies of the Preliminary Plat are submitted. Prior to placement on the agenda, the Administrator reviews plan and makes written recommendation to Commission.
(4) Ten calendar days prior to initial public meeting, the appropriate public hearing notifications and postings must have been made.
(5) (a) Public meeting is held. Decision to approve, conditionally approve or disapprove the preliminary plat is made. Approval of the preliminary plat is effective for 5 calendar years.
(b) At least 30 calendar days must elapse before secondary approval is granted.
(6) (a) Three sets of detailed plans are submitted for final approval.
(b) Within 14 calendar days, construction plans shall be reviewed.
(c) Infrastructure work may commence upon Administrator's approval. All materials for final plat approval are submitted.
(7) Administrative review: within 10 calendar days, the Administrator reviews all materials and makes written recommendation.
(8) Commission review: 30 calendar days prior to the public meeting, written request for Commission review is submitted.
(9) At the public meeting, approval or disapproval of final plat is determined. Plat may be sectionalized at this time. Within 30 calendar days of signed approval, plat must be filed with the County Recorder.
(1996 Code, Chap. 11, Figure 3-2)
(1996 Code, Chap. 11, § 3.2) Penalty, see § 150.999