(A) When a procurement contract is primarily for the use of a specific agency of the County, the Director of the agency shall recommend the approval of award to the Director of P&C who will reject, award or recommend award of the contract. When more than one agency utilizes the contract, the Director of P&C will determine which agency(ies) shall recommend.
(B) Where competitive sealed bids or proposals are required by this article and only one bid or proposal is received, the Director of P&C shall document the rationale for rejecting or awarding the bid or proposal and may negotiate with the single responder to develop a contract.
(C) Where responsive bids are received from two or more responsible bidders and all bid prices received exceed the amount of allocated funds, the Director of P&C may: reduce or modify the scope of work and solicit revised bids from the responsive and responsible bidders on the original solicitation; or cancel the solicitation and rebid.
(D) The Director of P&C may not award any contract or finalize any procurement unless the funds necessary to defray the cost of such procurement are appropriated and available, except:
(1) In an emergency as defined in § 1-2-27(B) of this code; and
(2) Where revenue to pay the contractor will be provided through the performance of the contract.
(E) Contracts for the acquisition of property, the construction of improvements, or other expenditures which are to be financed by bonds or other obligations may not take effect until the proceeds of the bonds or obligations have been received and verified as available by the Finance Director. Improvements to be paid for by special assessment funds are exempt from this requirement.
(Ord. 09-29-533, 12-15-2009; Ord. 14-23-678, 11-13-2014; Bill No. 22-20, 10-25-2022)