(A) This chapter provides for the Village Board of Franklinville ("Village Board") to exercise its local option under N.Y. General Municipal law ("GML") § 103(1), as amended by Chapter 608 of the Laws of 2011 and Chapter 2 of the Laws of 2012. These amendments authorize the Village of Franklinville ("village") to award purchase and service contracts subject to competitive bidding under N.Y. Gen. Mun. Law § 103 based on either lowest responsible bidder of the "best value," as defined in § 163 of the New York State Finance Law. Accordingly, a quote or proposal received pursuant to standard bidding procedures, including both purchase contracts and those contracts for service work, may be awarded on either a best value or lowest responsible bidder standard, so long as the requirements of this chapter have been met.
(B) BEST VALUE shall mean and refer to a basis for awarding contracts for services to the offerer which optimizes quality, cost and efficiency, among responsive and responsible offers. Such basis shall reflect, whenever possible, objective and quantifiable analysis. Such basis may also identify a quantitative factor for offers that are small businesses or certified minority- or women-owned business enterprises as defined in N.Y. Executive Law §§ 301(1), (7), (15) and (20) to be used in the evaluation of offers for awarding of contracts for services. Goods and services procured and awarded on the basis of best value are those that the Village Board determines will be of the highest quality while being the most cost efficient.
(C) This "best value" option may be, but is not required to be, used to award an applicable purchase contract to optimize quality, cost, and efficiency among responsive and responsible offers instead of the lowest responsible bidder. Best value procurement links the procurement process directly to the village's performance requirements, incorporating selection factors such as useful lifespan, quality, options, and incentives for more timely performance and additional services. Even if the initial expenditure is higher, considering the total value over the life of the procurement may result in a better value and long-term investments of public funds. Best value procurement also encourages competition and, in turn, often results in better pricing, quality, and service. Fostering healthy competition ensures that bidders will continue to strive for excellence in identifying and meeting village needs, including the participation of small, minority, and women-owned businesses, and the development of environmentally-preferable goods and service delivery methods. Best value procurement will provide needed flexibility in obtaining important goods and services at favorable prices, and will reduce the time to procure such goods and services.
(Ord. 1-2016, passed 3-28-2016)