(A) Time limit and deadline. A person or entity seeking a special event permit or a special event with alcohol permit shall file an application with the city manager at least 90 days prior to the date of such event. A completed application does not constitute approval of the permit. A waiver of application deadline may be granted upon a showing of good cause at the discretion of the City Manager; and, if there is sufficient time to process and investigate the application, and arrange police and other city services for the event.
(B) Permit fees. There shall be paid, at the time of filing an application for a permit, a fee in the amount of $150. The fee is non-refundable unless the application is denied.
(C) Special event permit application (without alcohol). The application for the special event permit shall set forth the following information:
(1) The name, address, and telephone number of the person seeking permission to conduct a special event.
(2) If the special event is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization and of the organization’s authorized representatives and responsible heads of such organizations.
(3) The name, address and telephone number of the person who will be the event coordinator who will be responsible for its management.
(4) The date or dates when the special event is to take place.
(5) The area where the special event or route is to take place.
(6) The hours when the special event will start and terminate.
(7) The expected total attendance for the event, and the estimated maximum number of people to be assembled at any one time.
(8) A security and safety plan.
(9) Request for any special facilities or temporary structures. (A fee may be charged in advance.)
(10) A cleanup plan including name(s) of individuals and group(s) responsible for cleaning during and after the special event.
(11) Whether the applicant or sponsoring organization of the proposed special event proposes to select and authorize participants as provided in § 96.18.
(12) A statement as to whether the special event will occupy all or only a portion of the width of the streets, sidewalk, park or other public place proposed to be traversed.
(13) The applicant shall file with the application a site plan that provides a detailed layout of the event showing locations of all stages, tents, power and water sources, rides, food vendors, retail vendors, alcohol sales, portable toilets, blocked streets, proposed parking, and fire lane.
(14) Such other information as may be required by the City Manager.
(D) Special event permit application (with alcohol). The application for the special event with alcohol permit shall set forth the following information:
(1) The sponsor’s (not-for-profit organization) name, address and telephone number of the headquarters of the organization and of the organization’s authorized representatives and responsible heads of such organizations.
(2) The name of the individual, corporation or organization that will be the holder of the state and local issued alcohol beverage control license for the event.
(3) The name, address and telephone number of the person who will be the event coordinator who will be responsible for its management.
(4) The date or dates when the special event is to take place.
(5) If alcohol will be consumed at the special event, then a site plan of the proposed event, including any area where alcohol will be served and consumed and indication as to where the controlled entry/exit will be and where the boundaries of the enclosure will be located, and a description of the enclosure.
(6) If alcohol will be sold by the package and not consumed, then a site plan of the proposed event, including any area where alcohol may be sold by the package.
(7) If alcohol will be consumed at the special event, then the hours when the special event will start and terminate and the hours when alcohol will be served. In no circumstances can alcohol be served or sold after 11:00 p.m.
(8) The expected total attendance for the event, and the estimated maximum number of people to be assembled at any one time.
(9) A security and safety plan which will include security necessary for the alcohol area.
(10) Request for any special facilities or temporary structures. (A fee may be charged in advance.)
(11) A cleanup plan including name(s) of individuals and group(s) responsible for cleaning during and after the special event.
(12) Whether the applicant or sponsoring organization of the proposed special event proposes to select and authorize participants as provided in § 96.18.
(13) A copy of all necessary state and local licenses from alcohol beverage control issued for the event (the licenses can be provided after conditional approval for the special event with alcohol permit is given). Proof that all individuals who will be serving alcohol at the event have completed S.T.A.R. (Server Training in Alcohol Regulations).
(14) A statement as to whether the special event will occupy all or only a portion of the width of the streets, sidewalk, park of other public place proposed to be traversed.
(15) The applicant shall file with the application a site plan that provides a detailed layout of the event showing locations of all stages, tents, power and water sources, rides, food vendors, retail vendors, alcohol sales, portable toilets, blocked streets, proposed parking, and fire lane.
(16) Such other information as may be required by the city manager.
(Ord. 440.11-07-2014, passed 6-23-2014; Ord. 2021-026, passed 11-8-2021)