(A) The City Manager shall provide to the City Commission a monthly financial report, which shall be submitted on the second monthly meeting immediately following the month for which the report has been prepared.
(1) The financial report shall include a budgeted income statement, balance sheet and accounts payable trial balance for the following funds:
(a) Sanitation Fund;
(b) Cemetery Board Fund;
(c) Perpetual Care Fund;
(d) Swimming Pool Fund;
(e) Municipal Aid and Severance Funds;
(f) General Fund (including general government, Police Department, Fire Department, Health Department and appropriations); and
(g) Water and Sewer Fund.
(2) In addition to the foregoing accounts, if any additional funds, departments or companies are created, monthly reports shall also be submitted for those additional funds or departments.
(B) The monthly financial report shall also include the current income for all departments, year to date income and annual budgeted income.
(C) In addition to the above referenced monthly financial reports, the City Commission shall also be provided with a monthly report setting forth the following:
(1) Bad debts in water and sewer, including charge-offs showing the customer’s name, service location, account number, date of last payment, final bill date, final bill with late charge, application of meter deposit and forwarding address;
(2) A water system report, including total gallons pumped, gallons billed, gallons not billed, net gallons lost and percent of lost to gallons billed;
(3) A monthly reconciliation report for water and sewer accounts receivable shall be submitted, including the amount billed for all water, sewer, sanitation, state tax, school tax and other charges with total current billing, arrears, gross billing, district billing, district arrears, adjustments, penalties, gallons pumped, gallons billed, gallons not billed and gallons lost in the total percentage of loss;
(4) A bank reconciliation report shall be submitted, which will include all accounts on deposit as of the next preceding end of the month, showing the bank, account title, account number, date reconciled and balance;
(5) There shall also be submitted a report reflecting the water and sewer depreciation fund for the end of the month next preceding, which shall include a report of all transactions, check number, date of payable and to whom paid, deposits from whom received, disbursements, an daily balance. This report shall also show the fiscal year totals of deposits, disbursements and balances for each year beginning with the fiscal year 1990-1991 through the current year until such time as the space on the current report requires the elimination of the earliest beginning year. A permanent file of these records shall be generated and stored on computer diskettes for future reference; and
(6) Should the city have any ongoing projects or create any specially funded projects, grants or jointly participating projects with another entity, the records of all such projects shall be maintained on personal computer diskettes, and monthly reports of such projects shall be submitted with the monthly financial report to the City Commission.
(Ord. 210.1-11-93, passed 11-22-1993)