(a) Appointment and Term.
(1) Within ten (10) days from commencement of the term of the President of Council, the members of the City Council shall appoint a Clerk of Council who shall be appointed for a term of four (4) years concurrently with the term of the President of Council.
(2) In the event that a vacancy occurs in the office of the Clerk of City Council during his or her term in office, the Assistant Clerk of Council shall automatically become Clerk for the remainder of the term. In the event there is no Assistant Clerk, the members of Council shall, by majority vote, appoint a new Clerk for the remainder of the term.
(3) The Clerk of City Council shall be an at-will, unclassified employee subject to the City's Personnel Policy. The Clerk of the Council of the City shall be a qualified elector of the City; however, the requirement that the Clerk of Council be a qualified elector of the City shall not apply to the incumbent Clerk who holds office upon the date this ordinance is adopted.
(b) Salary of Clerk. The annual salary for the Clerk shall be $7,200.00. In the event that the Clerk does not appoint an Assistant Clerk, the Clerk shall receive annual compensation of $9,000.00.
(c) Duties at Council Meetings; Absence from Meetings. The Clerk of Council shall attend all regular, adjourned or special meetings of Council, as well as committee meetings as requested, and keep an accurate record of all proceedings, and shall record all rules, bylaws, resolutions and ordinances adopted or passed by Council.
(d) Return of Service; Publication of Notices. The Clerk of Council shall make proper return on all papers, notices and orders made by ordinance or resolution which are his duty to serve and shall see that all ordinances, resolutions, notices and all other matters required by law, or directed by Council to be published, are legally published according to law, and in such other papers as Council may from time to time direct, and he shall certify to such publication and file a copy of the papers in which such publication was held.
(e) Care and Custody of Seal, Statutes, Etc. The Clerk of Council shall have the care and custody of all ordinances, resolutions, motions and all other business of Council, and shall see that all copies in the hands of the officers and all such person entitled to the same are promptly returned to the office of the Clerk on the expiration of their respective offices. He shall have the care and custody of all the papers and statues pertaining to the business of Council.
(f) Assistant Clerk of Council. The Clerk of the Council may appoint an Assistant Clerk of Council, who shall be an at-will, unclassified employee, compensated an annual salary of $1,800.00. The Assistant Clerk of Council shall serve at the pleasure of the Clerk of Council. The Assistant Clerk of Council shall be an elector of the City. The Assistant Clerk of Council shall have duties as determined by the Clerk of Council. In the event that the Assistant Clerk cannot perform his/her duties to attend meetings of the Council, the Clerk may appoint an Assistant Pro Tern, who shall be a qualified individual and compensated a per diem stipend of $100.00 per meeting attended. In the event that there is no individual serving as Assistant Clerk of Council, the Council may appoint a Clerk Pro Tern to be compensated a per diem rate of $100.00 per meeting attended.
(g) The Clerk, Assistant Clerk, Assistant Clerk Pro Tern and Clerk Pro Tern are not eligible to participate in the City's plan for major medical, dental or optical insurance.
(h) Additional Duties. The Clerk of Council shall perform such other duties as Council, from time to time, may direct.
(i) Office of the Clerk of Council. The Clerk of Council shall be provided office space in the City Municipal Building, and shall be provided with a dedicated computer, printer, scanner and other necessary office equipment owned by the City. Further, the permanent archives of the City of Fostoria, Ohio not otherwise stored at the Kaubisch Memorial Public Library, including, but not limited to, legislation, minutes, correspondence, oaths, correspondence, shall be maintained in the Office of the Clerk of Council. All computer files of the Clerk of Council shall be maintained on a computer and/or server controlled and owned by the City, and accessible by the Clerk, the Mayor, the President of Council and the Director of Law.
(Ord. 2017-01. Passed 1-3-17.)