(A) There shall be created a Police Department Petty Cash Fund which shall be initially funded with the sum of $2,500 from sums already budgeted to the Police Department to be selected with the mutual consent from the Town Marshal, the Town Council, and the Town Clerk-Treasurer.
(B) (1) The Town Marshal shall maintain meticulous records regarding the use of said account which at a minimum must be similar to:
(a) “Guidelines for the expenditure of confidential funds published by the U.S. Department of Criminal Justice”;
(b) “Guidelines for Obtaining and Accounting for Confidential Funds used in Support of Criminal Investigations.” (Revised S.O.P. PR-INV-009), by the Indiana State Police Department.
(2) In accordance with direction from the Clerk-Treasurer’s Office, the State Board of Accounts, and the Town Council with reports to be generated no less than quarterly regarding the use and reimbursement of said funds.
(C) The funds shall be used strictly and solely for the use of the Police Department carrying out its duly associated and assigned functions.
(Ord. 2007-5A, passed 5-21-07)