(A) Property should not be transferred, turned-in for auction, or disposed of without prior approval of the department head. A vehicle/equipment outprocessing checklist should be sent to the Town Controller's Office in all cases. This form is a dual-purpose form for transfer (defined as any movement of an asset by virtue of change in location, either by account, department, building, floor, or room) or retirement (disposal) of property.
(B) The main points to be remembered when using this form are:
(1) Always provide sufficient detail to properly identify the asset, most importantly the asset’s tag number or Town ID;
(2) Be accurate and do not overlook any of the needed entries;
(3) Write legibly;
(4) Complete each column for every asset listed on the form;
(5) Enter information in correct row, depending on whether you are transferring or deleting an asset;
(6) Have Department Head sign at the bottom of the form return the form to the town Controller’s Office.
(C) If an asset is stolen, the department should notify the Safety Manager as well as the Town Controller’s office.
(Ord. 2007-9G, passed 9-17-07)