(A) With the filing of its application for a Certificate of Registration, a provider shall be required to accurately inform the city of the number of miles (rounded up to the nearest mile) of right-of-way the provider's system then currently occupies and begin submitting to the city all information that currently exists and which can be provided regarding the location of its facilities in the right-of-way in hard copy or in the most advanced format (including, but not limited to, electronic and/or digital format) then currently being used by the provider that is then currently capable of technologically being read (or readily converted to a readable form) by the city. Unless otherwise required by this chapter, a provider shall have up to one year from the date of the provider's initial filing of an application for a Certificate of Registration to completely submit all the mapping data for a provider's system in the entire geographical area of the city which it owns or over which it has control that are located in any rights-of-way of the city in the most advanced format (including, but not limited to electronic and/or digital format) then currently being used by the provider that is then currently capable of technologically being read (or readily converted to a readable form) by the city. Any time after the issuance of a Certificate of Registration, and upon the reasonable request of the Public Works Director, a provider shall be required to provide to the city any additional location information for any facilities which it owns or over which it has control that are located in any rights-of-way of the city required by the city. Unless otherwise required by law, any and all actual direct, incidental and indirect costs incurred by the city during the process of reviewing, inputting and/or converting a provider's mapping information to comport with the city's then current standard format (whether electronic or otherwise) shall be directly billed to, and must be timely remitted by, the provider. Failure to pay such mapping costs within 60 days of receipt of an invoice shall subject an applicant or provider to revocation of its Certificate of Registration and the penalties of this chapter. Further, each provider that has been issued a Certificate of Registration shall accurately inform the city on or before each subsequent January 1 of the number of miles (rounded up to the nearest mile) of right-of-way the provider's system then occupied as of the immediately previous December 1.
(B) The Public Works Director may, in the future, adopt additional specifications and further define or modify the mapping data requirements under this section for reasons including, but not limited to, changes in technology or the law regarding public disclosure of a provider's mapping information. When the city modifies and/or amends the mapping data requirements, the city shall use best efforts to avoid unreasonably increasing the burden to the providers that may be associated with satisfying the amended mapping requirements. When the mapping requirements of this chapter are amended, each provider shall be served with a copy of the new specifications or modifications by regular U.S. mail to the System Representative identified in each Certificate of Registration and in accordance with this chapter; provided, however, that any failure of any provider to actually receive such notice shall not in any way affect the validity or enforceability of said specifications or modifications.
(C) All confidential/proprietary information submitted herein shall be so labeled.
(Ord. 24-2004, passed 12-20-04; Am. Ord. 03-2019, passed 1-22-19)