Except public assemblies, which shall comply with § 112.43, all special event permit applications shall include the following information:
(A) The name, address, telephone numbers (including cellular telephone number, if possible), fax number and electronic mail address of the person or entity seeking to conduct the special event;
(B) If applicable, the names, addresses, telephone numbers (including cellular telephone number, if possible), fax number and electronic mail address of the headquarters of the organization for which the special event is to be conducted, if any, and the authorized and responsible heads of the organization;
(C) The requested date(s) of the special event;
(D) The location of the special event;
(E) The approximate number of persons or vendors who will participate in or constitute the special event. Large-scale carnivals, circuses, and shows shall also state the approximate number of and describe the animals and rides that will be included in the large-scale carnival, circus, or show;
(F) The hours when the special event will start and terminate on each day it is held;
(G) A site plan showing the location of all permanent and temporary structures (including tents or vendor booths) to be used, parking areas, public bathroom and trash facilities, and staging areas for the special event. Site plans for large-scale carnivals, circuses, fireworks exhibitions, or shows shall also indicate, as appropriate, the locations of fireworks detonation areas, spectator areas, and rides;
(H) A traffic and pedestrian circulation and control plan that identifies how many off-duty sheriff’s office, police department, or other law enforcement personnel will be employed;
(I) A security plan describing how (including how many personnel will be used) to control crowds during the special event and ensure the safety of those who attend;
(J) The approximate number of attendees or spectators;
(K) A designation of any public facilities or equipment to be utilized; and
(L) Any additional information that is reasonably necessary to make a fair determination as to whether a special event permit should be issued and taking into consideration the proximity to residential uses.
(Ord. 549-10, passed 1-3-2011)