(A) Participants in member organizations. As a condition of use of Fishers athletic and sports fields by member organizations, which are given priority in scheduling and allowed to use Fishers’ athletic fields free of charge, Fishers requires that all participants in Member Organizations reside within the HSE School District, subject only to exceptions expressly stated hereafter. All member organizations must accept any applicant who resides within the HSE School District, or whose parent(s), step-parent(s) or guardian(s) reside within the HSE School District, unless such person has been found unfit for participation in S.P.O.R.T.S.’ Member organizations in accordance with the policies and procedures of such member organization. It is Fishers’ intent and expectation that each member organization shall have its own rules and regulations governing registration requirements and scheduling, obtaining uniforms, setting up teams and the like. The obligation to accept any applicant does not negate the right of the member organization to establish reasonable rules and regulations to govern the conduct of its affairs. These rules may include provisions for the exclusion of parents who are determined to be unfit from participation.
(B) Affiliation with S.P.O.R.T.S. To promote a unified, comprehensive and integrated operation of member organizations that desire to take advantage of the facilities provided by Fishers free of charge and pursuant to priority scheduling, Fishers requires that all such member organizations that wish to schedule games on Fishers’ athletic fields be a member in good standing of S.P.O.R.T.S. To be a member in good standing of S.P.O.R.T.S., the member organization shall have as a standing rule within its constitution and/or bylaws that all of its participants shall reside within the limits of the HSE School District. In the event that S.P.O.R.T.S. sanctions a member organization that does not adhere to this requirement, such organization may not be scheduled for free-of charge use of Fishers’ facilities. Notwithstanding the foregoing provision and the earlier requirement that youth participants of member organizations reside within the HSE School District, a member organization may file a waiver with the S.P.O.R.T.S. office to allow non-HSE School District players to participate to:
(1) Complete a full team that could not otherwise be accomplished under appropriate circumstances, or
(2) Permit participation by a child in a neighboring community (borders adjacent to Fishers) in a team sport that is not available in the child’s home community. Appropriate circumstances shall be reasonably determined by S.P.O.R.T.S.’ Board of Directors. The waiver shall be in writing and shall set forth the particular circumstances justifying the exception to the rule. In no case may a youth participant resident of the HSE School District be cut from the program in order to accommodate a player that does not reside within the HSE School District. A waiver sought or obtained on what are deemed to be inappropriate circumstances may serve as a basis for the withdrawal of the sanction for a member organization by S.P.O.R.T.S. in the exercise of reasonable discretion.
(C) S.P.O.R.T.S’ Requirements.
(1) As a condition of the continuation of the relationship between Fishers and S.P.O.R.T.S., the following requirements shall be incorporated into the policies and procedures of S.P.O.R.T.S. to the extent that they do not currently exist:
(a) S.P.O.R.T.S. shall determine maximum expenditures that member organizations may make during the member organizations’ fiscal year. A member organization shall be notified in writing of any proposed decrease to its maximum expenditure at least ten days prior to Fishers approving such a decrease.
(b) A member organization may not expend in excess of its maximum expenditure for personal services during its 12-month fiscal year. If a member organization expends revenue in excess of its maximum expenditure, the member organization automatically forfeits its designation as a member organization and the benefits associated with that designation, including priority and free-of-charge scheduling of Fishers’ athletic fields.
(c) Each member organization of S.P.O.R.T.S. must make a complete annual public financial report and accounting. This financial report shall, at a minimum, contain detailed accounting of the sources of revenue and expenditure of all funds, and a statement of financial position. This public accounting must be filed with the S.P.O.R.T.S. office within 30 days of the member organization’s fiscal year. The financial report shall be a public document available for public inspection at the S.P.O.R.T.S. office.
(d) A member organization shall be an Indiana not-for-profit corporation in good standing with the Indiana Secretary of State’s Office.
(e) A member organization shall provide a certificate of comprehensive liability insurance coverage in an amount not less than $1,000,000/$3,000,000 insuring the member organization from any and all liability for its negligence and naming Fishers as a co-insured.
(2) The failure of S.P.O.R.T.S. to incorporate and enforce the foregoing policies may result in a reconsideration of the relationship between Fishers and S.P.O.R.T.S. with regard to the use and scheduling of the Facilities owned by Fishers.
(Ord. 052101, passed 10-15-01; Am. Ord. 050714A, passed 7-5-14)