A. Small Purchase Threshold:
1. An individual procurement costing less than one thousand dollars ($1,000.00) in total, may be made by direct award and shall not require competitive bids or quotes.
2. The single procurement aggregate threshold is a maximum amount of five thousand dollars ($5,000.00) for multiple procurement items purchased from one source at one time.
3. The annual cumulative threshold from the same source is a maximum amount of fifty thousand dollars ($50,000.00).
B. Small Purchase Threshold For Construction Projects:
1. The small construction project threshold per individual project is a maximum of one hundred thousand dollars ($100,000.00) for direct construction costs, including design and allowable furniture or equipment costs.
2. The Procurement Officer shall include minimum specifications when using the small purchase threshold for construction projects.
3. The City Council may approve individual small construction projects up to a maximum of twenty five thousand dollars ($25,000.00) by direct award without seeking competitive bids or quotes after documenting that all Building Code approvals, licensing requirements, permitting and other construction related requirements are met. The awarded contractor must certify that it is capable of meeting the minimum specifications of the project.
4. The City Council may procure individual small construction projects costing more than twenty five thousand dollars ($25,000.00) up to a maximum of one hundred thousand dollars ($100,000.00) by obtaining a minimum of two (2) competitive quotes that include minimum specifications and shall award to the contractor with the lowest quote that meets the specifications after documenting that all applicable Building Code approvals, licensing requirements, permitting and other construction related requirements are met.
5. The City Council shall ensure that the following procurement laws and regulations are complied with when using the small purchase threshold for construction projects in this section:
a. Utah Code 63G-6a-506(8) - Prohibition against dividing a procurement into one or more smaller procurements;
b. Utah Code 63G-6a, part 24 - Unlawful Conduct and Penalties;
c. R33-24-104 - Socialization with Vendors and Contractors;
d. R33-24-105 - Financial Conflict of Interests Prohibited;
e. R33-24-106 - Personal Relationship, Favoritism, or Bias Participation Prohibitions;
f. All other applicable laws and rules.
C. Small Purchases From One Thousand Dollars To Fifty Thousand Dollars:
1. For procurement items where the cost is greater than one thousand dollars ($1,000.00) but up to a maximum of five thousand dollars ($5,000.00), a procurement unit shall obtain a minimum of two (2) competitive quotes that include minimum specifications and shall purchase the procurement item from the responsible vendor offering the lowest quote that meets the specifications.
2. For procurement items where the cost is greater than five thousand dollars ($5,000.00) up to a maximum of fifty thousand dollars ($50,000.00), the Procurement Officer shall obtain a minimum of two competitive quotes that include minimum specifications and shall purchase the procurement item from the responsible vendor offering the lowest quote that meets the specifications.
3. For procurement items costing over fifty thousand dollars ($50,000.00), the Procurement Officer shall conduct an invitation for bids or other procurement process outlined in the Utah Procurement Code.
4. The names of the vendors offering quotations and bids and the date and amount of each quotation or bid shall be recorded and maintained as a governmental record.
5. The City Council shall ensure that the following procurement laws and regulations are complied with:
a. Utah Code 63G-6a-506(8) - Prohibition against dividing a procurement into one or more smaller procurements;
b. Utah Code 63G-6a, part 24 - Unlawful Conduct and Penalties;
c. R33-24-104 - Socialization with Vendors and Contractors;
d. R33-24-105 - Financial Conflict of Interests Prohibited;
e. R33-24-106 - Personal Relationship, Favoritism, or Bias Participation Prohibitions;
f. All other applicable laws and rules.
D. Small Purchases Of Professional Service Providers And Consultants:
1. The small purchase threshold for professional service providers and consultants is a maximum amount of one hundred thousand dollars ($100,000.00).
2. Professional service providers and consultants may be procured up to a maximum of one hundred thousand dollars ($100,000.00), by direct negotiation after reviewing the qualifications of a minimum of three (3) firms or individuals.
3. The City Council shall ensure that the following procurement laws and regulations are complied with:
a. Utah Code 63G-6a-506(8) - Prohibition against dividing a procurement into one or more smaller procurements;
b. Utah Code 63G-6a, part 24 - Unlawful Conduct and Penalties;
c. R33-24-104 - Socialization with Vendors and Contractors;
d. R33-24-105 - Financial Conflict of Interests Prohibited;
e. R33-24-106 - Personal Relationship, Favoritism, or Bias Participation Prohibitions;
f. All other applicable laws and rules. (Ord. 18-06)