(A) This section, adopted in compliance with I.C. 5-13-5-5, authorizes the Town Clerk-Treasurer, or his or her designated agent, to transact business with financial institutions, conduct financial transactions/contributions to the Public Retirement Fund, and conduct ACH and EFT transactions on behalf of the town while performing his or her town duties.
(B) The Clerk-Treasurer, or his or her authorized agent, is hereby authorized to make certain payments via automated clearing house (ACH) transactions. Authorized payments include the payment of payroll obligations and deductions, bond payments and contributions to the Public Retirement Fund and the payment of monthly bills and subscriptions that are in the best interests of the town. All funds received by ACH transactions are hereby authorized.
(C) The Clerk-Treasurer, or his or her authorized agent, is hereby authorized to make certain payments or funds transfers via electronic funds transfers (EFT) for the purpose of transferring funds to the Accounts Payable Checking Account from the general, electric, water, sewer and trash accounts and in the process of paying claims/invoices that are in the best interests of the town.
(D) (1) The Clerk-Treasurer, or his or her authorized agent, is hereby authorized to reverse, cancel, or stop-payment any ACH transaction, EFT or other payment, receipt or electronic transfer made in error or made in violation of federal, state or local law.
(2) Further, the Clerk-Treasurer, or his or her authorized agent, is hereby authorized to make any ACH transaction, EFT or other payment, receipt, refund or electronic transfer to making correcting entries/transfers for any ACH transaction, EFT, or other payment, receipt, or electronic transfer mistakenly made in good-faith error.
(E) The Clerk-Treasurer, or his or her authorized agent, shall maintain sufficient documentation of ACH, EFT and all other online or internet-based financial transactions, payments, receipts and transfers for purposes of audits, in accordance with applicable federal, state and local law.
(F) The Clerk-Treasurer, or his or her authorized agent, shall maintain, apply and follow the existing internal controls provisions that are in place with regard to the Clerk-Treasurer and his or her agents in the administration of their financial duties for the town.
(Ord. 2021-01, passed 3-1-2021; Ord. 2022-03, passed 8-2-2021)