(A) The Board of Ethics shall be the official custodian of the statements of financial interests and shall have control over the maintenance of the statements of financial interests. The statements of financial interests shall be maintained by the Board of Ethics, or the administrative official designated by the Board of Ethics as the custodian, as public documents, available for public inspection immediately upon filing. Said records shall be available in a repository at the office of the City Clerk, or the City Clerk shall be continually apprised of the location of same so that the public may be advised of the location of such records and the manner of their availability.
(B) A statement of financial interests shall be retained by the Board, or the designated administrative official, for a period of five years after filing, after which time they shall be destroyed, provided that:
(1) Upon the expiration of three years after a person ceases to be an officer or employee of the city or a city agency, the Board may cause to be destroyed any statements of financial interests or copies of those statements filed by the person.
(2) Upon the expiration of three years after any election at which a candidate for elected city office was not elected or nominated, the Board may cause to be destroyed any statements of financial interests or copies of those statements filed by the person.
(Ord. 38.02, passed 12-13-94)