(a) In accordance with the Ohio Revised Code and applicable judicial decisions, records are defined as any item that:
(1) Contains information stored on a fixed medium (such as paper, electronic, including but not limited to email, and other formats);
(2) Is created or received by, or sent under the jurisdiction of a public office and
(3) Documents the organization, functions, policies, decisions, procedures, operations or other activities of the office.
(b) Public records are to be open to the public at all reasonable times with exceptions only as provided for in the law.
(1) As required by Ohio law, records will be organized and maintained so that they are readily available for inspection and copying within a reasonable period of time during regular business hours. Record retention schedules are to be updated regularly.
(Res. 2007-112. Passed 10-2-07.)