A. Agendas.
1. The agenda for each meeting of the board shall be prepared by the Chairperson or the Chairperson’s designee and said agenda shall cover all matters of business pertaining to the operation of the cemetery that is in need of discussion or approval at that time.
2. Items to be added to the agenda must be approved by the Chair or designee.
3. The agenda may be divided into sections and continue at subsequent meetings when it is apparent that one meeting will not be sufficient to complete the scheduled business.
4. Copies of the agenda will be available to all Board members at least two days prior to a regular meeting date and be posted in three (3) public places and on the Public Meeting Website twenty-four (24) hours in advance of the meeting.
B. Minutes. Written minutes shall be kept of all regular and special meetings and shall be transmitted to board members following such meetings. A permanent set of minutes shall be maintained at the Town Offices, and all records of the Board shall be open to inspection during normal business hours. Copies of the minutes shall be on the Public Meeting Website.
C. Volunteers. Members of the Cemetery Board shall be deemed “volunteers” for the purposes of the Town ordinances/code, rules, regulations, and policies concerning personnel; provided, however, members shall be considered "employees" for the purposes of the Utah Governmental Immunity Act.
D. Regular Meetings. The Cemetery Board shall meet in regular meetings at a time designated by the Directors. Special meetings may be convened at any time as determined by the Town Council or the chairperson of the board upon giving notice to all members of the Cemetery Board. The absence of a member of the board from three (3) regular meetings in any four (4) month period shall have the effect of vacating the office of the member unless such absence is authorized or approved by Board action. All meetings must comply with Utah Code Annotated Title 52, chapter 4, as amended, relating to open and public meetings