(A) All city employees having access to social security numbers in the course of performing their duties shall be trained to protect the confidentiality of social security numbers. The training shall include instructions on the proper handling of information that contains social security numbers from the time of collection through the destruction of the information.
(B) Only city employees who are required to use or handle information or documents that contain social security numbers have access to such information or documents.
(C) Social security numbers requested from an individual shall be provided in a manner that makes the social security number easily redacted if required to be released as part of a public records request.
(D) When collecting a social security number, or upon request by the individual, a statement of the purpose or purposes for which the city is collecting and using the social security number shall be provided to the individual.
(Ord. 12-0327-34, passed 3-27-2012)