(A) Adoption. The Illinois General Assembly has recently enacted Public Act 99-0604, known as the “Local Government Travel Expense Control Act,” which Act becomes effective on January 1, 2017, and which is hereby adopted and incorporated as if said Act were fully set forth herein.
(B) Definitions.
ENTERTAINMENT. Includes, but is not limited to, shows, amusements, theaters, circuses, sporting events, or any other place of public or private entertainment or amusement, unless ancillary to the purpose of the program or event.
TRAVEL. Any expenditure directly incident to official travel by employees and officers of the city or by wards or charges of the city involving reimbursement to travelers or direct payment to private agencies providing transportation or related services.
(C) Permitted expenses.
(1) The City Council shall reimburse permitted travel expenses as set forth on Exhibit "A" to Ord. 16-1213-120, and further modified by “Exhibit A” attached to Ord. 17-0110-121.
(2) Notwithstanding the foregoing, in the event of an emergency or other extraordinary circumstances, the City Council may approve more than the maximum allowable expenses set forth above.
(D) No reimbursement of travel, meal or lodging expenses incurred by a city employee or officer shall be authorized unless the "Travel, Meal, and Lodging Expense Reimbursement Request Form," attached to Ord. 16-1213-120 and made a part hereof, has been submitted and approved. All documents and information submitted with the form shall be subject to disclosure under the Freedom of Information Act (ILCS Ch. 5, Act 140 §§ 1 et seq.).
(E) Expenses for travel, meals, and lodging of: (1) any officer or employee that exceeds the maximum allowed under the regulations adopted under division (C) of this section; or (2) any member of the City Council of the city may only be approved by roll call vote at an open meeting of the City Council of the city.
(F) The city will not reimburse out of pocket expenses unless the request for reimbursement is accompanied by receipts for said expenses.
(G) The City Council may not reimburse any employee or officer for any entertainment expense.
(Ord. 16-1213-120, passed 12-13-2016; Ord. 17-0110-121, passed 1-10-2017)