B. The inspection of law enforcement records shall be made available as outlined in state statute 3 .
C. The following city officials are hereby appointed as official custodians for purposes of the Oklahoma open records act and are, hereby, charged with responsibility for compliance with that act with respect to the hereinafter listed public records:
Mayor,
City clerk,
Assistant to the city clerk (in the absence of other custodians).
1. Each of the official custodians appointed is hereby authorized to designate any subordinate officers or employees to serve as record custodian. Such record custodians shall have such duties and powers as are set out in the Oklahoma records act.
2. Whenever an official custodian shall appoint another person as a record custodian, he or she shall notify the city clerk of such designation and the city clerk shall maintain a register of all such designations.
3. All city officials and employees appointed or designate shall: a) protect public records from damage and disorganization, prevent excessive disruption of the essential functions of the city; provide assistance and information upon request; b) ensure efficient and timely action and response to all applications for inspection of public records; and c) shall carry out the procedure adopted by this city for inspecting and copying open public records.
4. All members of the public, in seeking access to, or copies of, a public record in accordance with the provisions of the Oklahoma open records act, shall address their requests to the custodian charged with responsibility for the maintenance of the record sought to be inspected or copied.
5. Whenever any city official or employee appointed or designated as a custodian is presented with a request for access to, or copy of, a public record which record the custodian does not have in his or her possession and which he or she has not been given responsibility to keep and maintain, the custodian shall so advise the person requesting the record. Further, the person making the request should be addressed to, if such is known by the custodian receiving the request.
D. Removal of open public records from office kept and maintained for purposes of inspection and/or copying shall not be permitted.
E. Persons making request for records shall complete "Request For Record Inspection" form. Requests shall be made forty eight (48) hours prior to desired delivery, excluding weekends and holidays.
F. All request forms must be completed by the party requesting the record. In all cases, the party so requesting must sign his or her individual name to the form. Record request must be presented to the record custodian.
No form shall be required for requests made for records which have been reproduced for free public distribution.
G. In the event records request must be delayed, the record custodian shall complete a "Delay Notice" and mail to the person making request by certified mail.
H. The record custodian shall, upon making a denial of an inspection request, forward a copy of the denial to city attorney.
I. Any person requesting a public record made, maintained, or kept by the office may make such request during regular business hours, Monday through Friday, eight o'clock (8:00) A.M. – twelve o'clock (12:00) noon and one o'clock (1:00) P.M. – five o'clock (5:00) P.M. (excluding weekends and holidays.) (Ord. 00-10-1, 10-2-2000)
Notes
| 1 | 1. 51 OS § 24A.5. |
| 2 | 2. 51 OS § 24A.7. |
| 3 | 3. 51 OS § 24A.8. |