A. Application Required; Exceptions: To obtain a permit, the operator must submit an application to the City of Enid on a form prescribed by the Parks and Recreation Department. The application must be submitted no less than thirty (30) days prior to the proposed date of the event. However, the City of Enid recognizes some small, informal events may materialize in a short period and are not subject to the thirty (30) day deadline unless they are of a nature, size and logistical challenge as is intended by this chapter. Exceptions to this deadline will be reviewed on a case by case basis, but the spirit and intent of this chapter shall be observed by all applicants.
B. Fees: The operator must submit the necessary fees as determined by the city of Enid after processing and approval of the permit application. Determination of applicable fees depends on the size and the type of the event, as well as other services needed for the event. These fees may include, but are not limited to: a beer license fee, a traffic control fee, a park rental fee, a cleaning fee, and an electrical setup/service fee, as applicable. The city of Enid intends to ensure the cost of such events is held to a minimum and will review each application for accommodation of fees.
C. Unique Circumstances: Recognizing that many special events are unique and present their own special circumstances, the city manager is authorized to promulgate regulations to meet the intent of this chapter and to waive or modify requirements of this chapter or regulations to meet unique circumstances of a particular special event.
D. Application: The operator shall provide the following supporting documents for the application:
1. A completed application with all applicable information attached to the documentation for review;
2. If determined essential to the specific event, a map of the event area showing the location of all street closures, fire lanes, water supplies, points of illumination, tents, trash containers, first aid stations, barricades, booths or vendors, stages or production areas, portable toilets, EMS stations, parking areas, public entry points, and other equipment or materials the operator intends to place in the event area;
3. The names and contact information of the operator of the special event;
4. A certificate of liability insurance in the amount and type of coverage required by the city of Enid naming the city as an additional insured, except that this section is not applicable to any governmental entity that is covered under the Oklahoma governmental tort claims act, 51 Oklahoma Statutes, 2001, section 151 et seq. Said insurance certificate is not required at the time of application, but shall be submitted at least thirty (30) days prior to the special event;
5. If street closures are involved, the operator must provide a map of the special event area;
6. The operator shall coordinate with the city of Enid to notify the public, using, as appropriate, social media, press releases, Enid Television, and community calendars;
7. A list of all vendors who will be selling beer and alcohol. Said list is not required at the time of application, but must be submitted at least two (2) working days prior to the special event or at the time the approved permit is released, whichever is earlier. (Ord. 2016-15, 7-7-2016)