(a) Upon the drawing of plans and specifications for the construction of any public improvement for the City, if it reasonably appears that the cost of such improvement will exceed fifty thousand dollars ($50,000), the City must follow the procedure as set forth in this section.
(b) When the contract for the construction of a building or other public improvement is to be let by the City in the amount of fifty thousand dollars ($50,000) or more, the City shall first advertise for bids, at least once in a newspaper of general circulation in the City. The notice to be published shall provide a day and hour for opening the bids, which shall not be less than ten days from the date of public advertising, and shall state that copies of the plans and specifications are open to public inspection at all business hours during the time of publication and at such place as may be designated in the notice. The City may also send invitations to bid to contractors known by the City to be proficient in such work. The time, hour and place of opening the bids may be extended by the City for any period up to 72 hours. The City may reject any and all bids.
(Ord. 97-13. Passed 5-13-97; Ord. 13-6. Passed 3-26-13.)
(c) On the day and at the place and hour named in the notice referred to in subsection (b) hereof, the City Manager or his or her representative shall open the proposals and shall publicly read the bids. In the event a bid tabulation is necessary, such tabulation shall be completed and available for public inspection within five days from the time of the bid opening. After investigation and within sixty days, a contract may be awarded by the City to the lowest and best bidder.
(d) If, in the opinion of the City Manager or of the engineer or architect for the City, it is deemed advisable, the City may require that any contract to be let for the construction of buildings or other public improvements will be on condition that within ten days after the awarding of such contract the successful bidder will enter into a proper contract in accordance with the proposal, plans and specifications and that he or she will faithfully perform every condition of the same, with a bond that will indemnify the City against the damage that it may suffer by the failure of the contractor to perform such contract according to the provisions thereof.
(e) By its instructions to bidders, contained within the plans and specifications or otherwise, the City may provide for the payment of the contract price in installments, conditioned according to the completion of the work. The City may retain eight percent of the total value of any part of the work which has been completed, in making such payments.
(f) Payments of installments on the contract price, less retainage, shall be made upon a full and complete estimate of the amount of work which has actually been performed and the amount of materials furnished.
(Ord. 78-63. Passed 12-26-78.)
(g) (EDITOR'S NOTE: Subsection (g) hereof was repealed by Ordinance 93-12, passed June 8, 1993.)
(h) The contract may require that at the completion of the work, a performance bond will be replaced by a, maintenance bond for a period of at least one year, subject to extension upon recommendation of the engineer or architect, such maintenance bond to be in the amount of ten percent of the contract price or in such other amount as the City may, by contract, require.
(i) Any such contract may provide for a time when the work is to be completed and may provide a penalty for the noncompletion thereof at that time.
(Ord. 78-63. Passed 12-26-78.)
(j) (EDITOR'S NOTE: Subsection (j) hereof was repealed by Ordinance 93-12, passed June 8, 1993.)