(A) The Planning Commission shall adopt such rules that it deems necessary for the conduct of its proceedings. Meetings of the Commission shall be held at the call of the Chairperson or two Commission members and at such times as the Planning Commission may determine. The Planning Commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions all of which shall immediately be filed in the office of the City Recorder and shall be a public record. All meetings shall be recorded and shall be kept as required by state code.
(B) The Planning Commission, at its regular meeting in January of each year, shall elect from among its members a Chairperson and Vice Chairperson, whose terms shall be one year. Any member may be re-elected for an additional term as Chairperson or Vice Chairperson. There is no limit to the number of terms a member may serve as Chairperson or Vice Chairperson. If for any reason the position of Chairperson or Vice Chairperson is vacated before the elected member’s term has expired, the Planning Commission shall elect from among its members a successor, who shall serve for the remainder of the unexpired term. The Chairperson will direct or may designate a Commission member, usually the Vice Chairperson, to direct Commission meetings. The Chairperson or designee may participate in any discussion but shall have no vote except in case of a tie vote by the members of the Commission. The Chairperson must vote if only three voting Planning Commission members are present (including the Chairperson) at any given meeting.
(C) The Planning Commission may appoint a secretary to keep minutes, post agendas of meetings and/or hearings, and further assist the Commission as needed. The Secretary may be paid for services rendered as agreed upon by the City Council.