Site plans shall be reviewed, distributed and approved according to the following procedures:
(a) Applications.
(1) Site Plan Review applications shall be in a form and in such numbers as established by the Zoning Administrator and when completed shall be submitted to the Zoning Administrator.
(b) Review of Application by Zoning Administrator.
(1) Upon receipt of an application for site plan review, the Zoning Administrator shall review the application for completeness pursuant to Section 1153.05 "Application Contents."
(2) The Zoning Administrator may distribute the proposed site plan to all appropriate village departments and professional consultants for review and comment. The Zoning Administrator may also review and prepare a report. Any comments or expert opinions shall be returned to the Zoning Administrator for transmission to the Planning Commission and/or Board of Zoning Appeals.
(c) Transmittal to the Planning Commission and Board of Zoning Appeals.
(1) The Zoning Administrator shall refer a complete major site plan along with any reports to the Planning Commission.
(2) The Zoning Administrator shall refer a complete conditional use site plan to the Planning Commission and to the Board of Zoning Appeals.
(d) Action by the Planning Commission. The Planning Commission shall take the following actions:
(1) Criteria. The Planning Commission shall review the site plan according to the criteria in Section 1157.07 "Site Plan Review Criteria."
(2) Major Site Plan. The Planning Commission shall make a decision on a major site plan at a regularly scheduled meeting. In making its decision, the Planning Commission may approve, approve with conditions, or deny the application. The Planning Commission shall issue its findings of approval, approval with modifications, or disapproval to the Zoning Administrator within sixty (60) days of a complete application.
(3) Conditional Use Site Plan. The Planning Commission shall, if the proposed site plan is for a conditional use, conduct their review at a regular scheduled meeting and report their recommendation to the Board of Zoning Appeals within thirty (30) days.
(4) Additional Notification. If the Planning Commission determines that additional public notification is desirable, notice of such meeting shall be given in accordance with Section 1153.09 "Public Notification for Public Hearings" by written notice of such meeting mailed by first class mail, at least ten (10) days before the day of the meeting to all owners of property within, contiguous to, and directly across the street from such area for the subject property to the addresses of such owners appearing on the County Auditor's current tax list.
(e) Action by the Board of Zoning Appeals. The Board of Zoning Appeals shall take the following actions:
(1) Conditional Use Site Plan. The Board shall shall hear, review and decide on a conditional use site plan in accordance with Chapter 1161 "Conditional Use Review" after receiving a recommendation on the conditional use site plan from the Planning Commission. No site plan may be given final approval unless a required Conditional Permitted Use is also approved.
(2) Criteria. The Board shall review the site plan according to the criteria in Section 1157.07 "Site Plan Review Criteria."
(f) Changes and Revisions. The site plan review application shall not be deemed formally approved until the applicant makes all of the appropriate changes and submits all necessary revised forms, maps, and documents to the Zoning Administrator that will illustrate the development as approved by the Planning Commission or Board of Zoning Appeals as applicable.
(g) Other Development Approvals. The proposed site plan shall meet all the requirements or conditions of any applicable development approvals (e.g., Cluster Subdivision, PUD, Manufactured Home Park, Planned Business Park).
(h) Decision by Zoning Administrator. Upon receipt of the findings of Planning Commission or Board of Zoning Appeals, the Zoning Administrator, in accordance with Section 1155.05 "Approval of Permit," shall take one of the following actions:
(1) If the Planning Commission or the Board finds the application complies with the Zoning Ordinance regulations, and no variance is required, the Zoning Administrator shall approve the permit application.
(2) If the Planning Commission finds the application does not comply with the Zoning Ordinance regulations, the Zoning Administrator shall deny the requested permit application.
(3) If the Planning Commission determines that a variance is required, the Zoning Administrator shall present the application and the Planning Commission's findings and recommendations to the Board of Zoning Appeals for public hearing.
(Ord. 30-22. Passed 12-12-22.)