(A) Responsibilities; qualifications; how appointed. In order to provide efficient and orderly operation of the municipal government, and more effective administration of the affairs of the village, there is hereby created the office of Municipal Administrator. The Municipal Administrator shall be responsible for the proper administration of all affairs of the village and shall have general supervisory authority over all village departments. He or she shall be appointed by the Chairperson with the consent of a majority of the Board of Trustees for a period of one year, unless sooner removed, solely on the basis of administrative qualifications, and need not be a resident of the village or state when appointed. During the absence or disability of the Municipal Administrator the Chairperson may designate some proper qualified person to perform the duties of the office.
(B) Powers; duties. The Municipal Administrator shall be the administrative head of the municipal government under the direction and control of the Chairperson and the Board of Trustees and shall be responsible to the Chairperson and the Board of Trustees for the efficient conduct of his or her office. The duties of the Municipal Administrator shall be as follows:
(1) Make and keep up to date an inventory of all property, real and personal, owned by the municipality;
(2) Act as purchasing agent for the purchase of all supplies, goods, wares and merchandise, equipment and material which may be requested for the various departments, divisions, or services of the municipality;
(3) Keep the Chairperson and the Board of Trustees fully advised as to the financial condition and needs of the municipality and shall be responsible for and prepare the annual estimate of expenditures for presentation to the Chairperson and the Board of Trustees prior to the passage of the annual appropriation ordinance;
(4) Serve as public relations officer of the municipal government, and in such capacity to endeavor to investigate and adjust all complaints filed against any employee, department, division or service thereof and cooperate with all community organizations whose aim and purpose is to advance the mission and strategic plan of the municipality and the best interests its people and to attend meetings of such organizations if in the judgment of the Administrator such attendance is necessary and desirable;
(5) Attend all meetings of the Board of Trustees with the duty of reporting any matter concerning municipal affairs under his or her supervision or direction and to attend such other meetings of the municipal departments and officials as his or her duties may require;
(6) Analyze the functions, duties, and activities of the various departments, divisions and services of the municipal government and of all employees thereof, and to make his or her recommendations regarding the same to the Chairperson and the Board of Trustees;
(7) Carry out the Chairperson and/or the Board of Trustees' recommendations in coordinating the administrative functions and operations of the various departments;
(8) Procure facts and submit long range improvements to the Chairperson and the Board of Trustees;
(9) Recommend to the Chairperson and the Board of Trustees the appointment and dismissal of all department heads over which he or she exercises jurisdiction. Appointment or dismissal of department heads will be made upon the recommendation of the Chairperson and confirmation of the Board of Trustees. The Municipal Administrator may appoint and dismiss all subordinate employees of the municipality, as well as provide for the transfer of such employees from one department to another, except those employees covered under the Civil Service Act of the state, the Municipal Attorney, and the Municipal Clerk;
(10) Perform the duties of the Utilities Supervisor and/or Building Inspector in the absence of a specific appointment to those offices by the Chairperson and the Board of Trustees;
(11) Administer and be responsible for all departments and divisions of the municipal government, which are under the Chairperson's and the Board of Trustees' direction, including all public utilities presently owned or hereafter acquired by the municipality, including the Fire and Police Departments. The office of the Municipal Attorney and Municipal Clerk shall not come under the administration and responsibility of the Municipal Administrator; provided however, said Administrator is to be available to assist those offices in any administrative matter that may arise and those officers in turn shall be available to assist the Municipal Administrator in the discharge of his or her duties;
(12) Recommend to the Chairperson and the Board of Trustees for adoption such measures and ordinances as are deemed necessary or expedient;
(13) Prepare and recommend to the Chairperson and Board a classification and compensation plan;
(14) Make investigations into the affairs of the municipality and any department or division thereof, and any contract or the proper performance of any obligation pertaining to the municipality;
(15) Exercise general supervision over all public buildings, streets, and other public property which are under the control and jurisdiction of the Chairperson and the Board of Trustees;
(16) Prepare and submit to the Chairperson and the Board of Trustees as of the end of the fiscal year, a complete report of the finances and administrative activities of the municipality for the preceding year;
(17) Keep the insurable property of the municipality appropriately insured;
(18) Serve in any appointed office or as head of any department within the municipal government if the need arises and when appointed thereto by the Chairperson and the Board of Trustees and to hold and perform the duties thereof at the pleasure of the Chairperson;
(19) The Municipal Administrator shall have the duty to keep open his or her office for public affairs during days and hours approved by the Chairperson and the Board of Trustees;
(20) Perform such other duties and exercise such other powers as may be delegated to him or her from time to time by ordinances or resolutions of the Board of Trustees, job description, and where action of the Board of Trustees is not required, such duties and powers as may be prescribed by the Chairperson; and
(21) To analyze the needs of the community for all types of community and economic development projects and to be responsible for preparing grant applications and administering grants when appropriate.
(C) Salary. The Municipal Administrator shall receive such salary as may be determined by the governing body and will be available for public inspection at the office of the Municipal Clerk.
(D) Authority to expend funds. The Municipal Administrator, in the discharge of his or her duties, shall have the right to expend an amount not to exceed the limits set forth in the applicable state law, pertaining to villages, entering into contracts for the municipal work and improvements or purchase of equipment or any lesser amounts set by the Board of Trustees without advertising for bids and within any dollar amount on behalf of the municipality for general purchases, maintenance and improvements, the expenditure limitation herein to apply to all departments of the municipality.
(E) Removal of Municipal Administrator. The Municipal Administrator may be removed by the Chairperson by and with the consent of the Board of Trustees.
(Ord. 2019-15, passed 6-27-2019)