(A) It is the responsibility of the supervisor to keep records of all time owing to or taken by an employee, of all work days when an employee was absent, of all days when an employee was late in arriving at work (actual time a tardy employee arrives at work) and of all hours worked by the employee. All employees are required to submit day off request forms to the supervisor and notify him or her of any other incidences of overtime, late time or half shift off days. Unless appropriately specified by the supervisor, when an employee is absent from work, the supervisor shall subtract from existing benefit time in the following order: accrued overtime or compensatory time, P.T.O., sick leave. Pursuant to principles of public accountability, if an employee has no existing leave time as described above, any hours short of the employee's regular weekly hours shall be deducted from the employee's wages or salary. The supervisor shall sign each time sheet and present them to the Clerk-Treasurer’s Office for processing.
(B) In the unlikely event of an error in the time sheet, the Clerk-Treasurer’s Office shall bring the discrepancy to the attention of the supervisor of the Department so corrections can be made. The supervisor’s approval of the corrected time sheet is required.
(C) If a supervisor knowingly approves the falsification of a time sheet, it could result in disciplinary action against the supervisor.
(Ord. 05-04, passed 2-28-2005; Am. Ord. 10-10, passed 6-28-2010; Am. Ord. 2012-01, passed 1-9-2012)