A. Bids/Purchases In Relation To Budget: Except as otherwise required by law, building improvement or public works projects and supplies, services, and equipment, no more than ten percent (10%) in excess of the appropriation balance, and within the scope of the project, as budgeted by the City Council, may be accepted and awarded by the Mayor or City Clerk. Bids which exceed the budgeted amounts by more than ten percent (10%) of the appropriation balance must be approved and awarded by the City Council.
B. Professional Services: Contracts for professional services in an estimated amount that exceeds the appropriation balance by no more than 10%, and within the scope of or related to the project, as budgeted by the City Council, may be accepted and awarded by the Mayor or City Clerk. Proposals which exceed the budgeted amounts by more than ten percent (10%) of the appropriation balance must be approved and awarded by the City Council.
C. Rejection Of Bids: The City Council or the Mayor or City Clerk, or others authorized to accept and award bids may reject any and all bids presented, and may resolicit for bids as set forth in this Chapter.
D. Lowest Responsible Bidder: Except as otherwise allowed or required, the City shall award the contract or bid to the lowest responsible bidder.
E. Negotiation Of Bids: Where a bid exceeds available funds and time or economic considerations preclude re-solicitation of work or purchase of a reduced scope or quantity, the Mayor or City Clerk may negotiate an adjustment of the bid price, including changes in the bid requirements, with the lowest responsible bidder, in order to bring the low bid within the amount of available funds.
F. Tie Bids: If two (2) or more of the bids received are for the same total amount or list price, quality and service being equal, the Mayor or City Clerk may negotiate with the bidders and obtain the best bid possible and/or give a preference to a local bidder.
G. Single Bids: The Mayor or City Clerk may require a price or cost analysis if only one bid is received. The bidder may be required to furnish a detailed cost proposal, and the bid award shall be subject to subsequent negotiation.
H. Bonds: Before entering a contract, the City shall have authority to require performance, payment, or other bonds in such amounts as deemed necessary to protect the interests of the City. The types and amounts of the bonds to be required shall be described in the notice inviting bids.
I. Change Orders: Change orders which increase the contract price in an amount up to ten percent (10%) of the contract amount may be approved by the Mayor or City Clerk, as long as the overall project budget is not exceeded by ten percent (10%) of the contract price, and provided further that the sum of all change orders does not increase the contract price by more than ten percent (10%) of the contract amount. Line item change orders may be approved by the Mayor or City Clerk as long as the overall project budget is not exceeded by more than ten percent (10%) of the contract price. (Ord. 21-03, 2-9-2021)