(A) Each advisory board will elect its own officers from among its membership. No Town Board approval is needed for this action. The election of officers will occur at the first official meeting after July 1 of each year. The term of office will be for one year, and all officers may succeed themselves.
(B) (1) Chair. A chair will be elected from the membership. The role of the chair includes but is not limited to the following: calling and presiding over all meetings, developing the agenda with the staff liaison, signing all minutes, appoint any subcommittees, call special/emergency meetings, shall decide on all points of order and procedure, and shall vote on all matters brought before the advisory board.
(2) Vice chair. A vice chair will be elected from the membership. The role of the vice chair will be to fulfill all of the duties of the chair in his or her absence.
(3) Secretary. A secretary will be appointed by the chair. The role of the secretary includes but is not limited to the following: recording minutes for all meetings of the advisory board, preparing minutes for the agenda packet, getting chair’s signature on all approved minutes, coordinating with the staff liaison for the safe-keeping of all minutes and other documents of the advisory board, coordinate with the staff liaison on all communication for the advisory board, and perform any other secretarial duties as needed.
(4) Staff liaison. A town staff member will serve as the staff liaison to all advisory boards in an ex officio, non-voting role. The role of the staff liaison includes but is not limited to the following: advise the chair and advisory board on matters pertinent to the discussions of the advisory board, ensure the approved minutes are sent to the Town Manager for dissemination to the Town Board each month, may serve as the secretary for the advisory board upon concurrence with the Town Manager, work with the chair on agenda preparation, and perform other duties as needed for the advisory board.
(Ord. eff. 9-13-2010)