Applications may be approved by the Chief of Police upon meeting the following requirements.
(A) A written application for a special event permit, including street closures, must be submitted to the Chief of Police at least 30 days prior to the event. A detailed site map indicating, at a minimum, the stage area, concessions, tables and seating area, designated beer or wine gardens, parking areas and locations where the road may be blocked off shall also be required. A copy of the application and permit shall be submitted and retained by the office of the Town Clerk.
(B) A statement of the applicant’s intent whether to serve or to allow the consumption of beer and wine. If serving alcoholic beverages, a copy of the applicant’s ABC permit demonstrating that the applicant is properly licensed to allow the consumption of beer and wine within the plan-defined area, and a verified statement by the applicant that:
(1) Applicant’s/sponsor’s ABC permit is in good standing; and
(2) The applicant/sponsor has not been cited for any violation of its ABC permit for the premises within the previous three-year period. If the applicant has been cited, the applicant must provide a statement describing the circumstances for which it was cited and describing what, if any, penalty was imposed for the incident.
(C) The applicant’s plan must also indicate that the festival or event area must be maintained, and all debris or refuse removed from the area, at regular intervals during the business day so as to maintain an orderly appearance and to prevent the attraction of vermin, insects or other pests to the area.
(D) The plan must also indicate that the applicant must maintain an unobstructed path for pedestrian travel on all sidewalks within the event area at least five feet wide at all times. If the permit does not provide for street closure, the applicant must maintain an unobstructed path for vehicular traffic on all streets within the event.
(E) The applicant agrees to remove all obstructions and additions to the festival area immediately upon completion of the festival in order to open the streets to public use as soon as possible.
(F) The applicant agrees that at no time will anyone be allowed to block access to a fire hydrant in the street festival area.
(G) The applicant, or an authorized officer or member of the sponsoring group, must sign an agreement to indemnify and hold the town harmless from any and all claims of property damage, personal injury or death arising from any services provided at the special event by the applicant or his or her designee.
(H) The Town Recreation and Parks Director must also approve any request for the use of any property that is under his or her direction that is a part of the Town Recreation and Parks Department.
(I) The Chief of Police will notify the Town Manager and all department heads before a permit is issued to make them aware of the application and to determine if there are any issues that need to be considered.
(Ord. eff. 6-12-2010)