(A) Grantees are responsible for the overall management of their grants. This responsibility includes:
(1) Managing the grant budget and grant fund;
(2) Reporting to the granting agency;
(3) Retaining all necessary records for reporting as dictated by the grant agreement;
(4) Retaining all necessary records for county and individual department audits;
(5) Supplying required documentation to the County Auditor's Office;
(6) Managing unspent funds; and
(7) Communicating with the granting agency with respect to the grant funds, planning and designing of the grant program or project, implementing and executing the grant program or project, and closing out the grant.
(B) Grantees are also responsible for the management of grant-funded positions and personnel.
(1) Prior to the grant funds being fully expended or the end of the grant cycle, grantees must eliminate grant-funded positions, transition grant-funded personnel into open positions, or transition grant-funded personnel into a permanent position, following county procedures.
(2) The County Auditor's Office must be notified of payroll fund adjustments for personnel prior to grant cycle conclusion or exhaustion of grant funds.
(3) To ensure complete and accurate fund management and record maintenance for reporting and audit purposes, the submission of all documentation and information above is required. Failure to comply may result in a delay or denial of the establishment of a fund number, receipt of grant funds, payment of claims, or approval of future grant application requests.
(Ord. CO 2022-11, passed 6-6-2022)