(A) After grant funds are awarded, a Grant Award Review Form containing such information as required by the County Auditor must be completed and submitted to the County Auditor's Office. The award letter, grant agreement, and any additional supporting documentation related to the grant and its requirements must also be submitted to the County Auditor's Office. Such information is required prior to establishing a new grant fund number, receipting awarded funds to the grantee, or paying claims associated with the grant project or program.
(B) Additional supporting documentation, correspondence, and communications must be supplied to the County Auditor's Office as appropriate or as dictated by the grant agreement, including but not limited to information:
(1) Indicating the need for multiple fund numbers;
(2) Designating multiple departments or projects being funded;
(3) Providing multiple applicable CFDA numbers;
(4) Giving directives on how funds must be receipted or disbursed;
(5) Providing necessary or required specifications for reporting, tracking, or audits; and
(6) Providing changes to the grant agreement, grant cycle, funding amounts, or payment schedules.
(C) Grant extensions and fund carryovers that bridge more than one fiscal year or calendar year must be communicated with the County Auditor's Office promptly upon being issued.
(Ord. CO 2022-11, passed 6-6-2022)