(A) No fee to examine record. Pursuant to I.C. 5-14-3-8, a city department or office may not charge a fee under this section to inspect a public record, or to search for, examine or review a record to determined whether or not the record may be disclosed.
(B) Fee schedule. The following schedule of fees is established to be uniformly applied throughout all city departments:
(1) | Photocopies (single sided letter or legal size) or
| 10¢ per page
|
(for color copies)
| 25¢ per page
| |
(2) | Photocopies (double sided letter or legal size) | 20¢ per page |
(3) | Facsimile transmissions (local or long distance, included cover sheet) | 15¢ per page |
(4) | Copy of blue print from Engineering Department 18” x 24” | $1 per page |
(5) | Copy of blue print from Engineering Department 24” x 36” | $1.25 per page |
(6) | Copy reproduced on plotter from Engineering Department 24” x 36” | $1.50 per page |
(7) | Copy reproduced on plotter from Engineering Department 34” x 44” | $1.75 per page |
(8) | Full color city zoning map | $25 |
(9) | Zoning ordinance (CD version) | $10 |
(10) | Audio cassette tape recording duplication | $5 |
(11) | Video tape recording duplication | $5 |
(12) | Computer diskette duplication (for electronically stored data) | $1 |
(13) | CD-ROM duplication (for electronically stored data) | $2.50 |
(14) | ZIP disk duplication (for electronically stored data) | $5 |
(15) | Accident report (pursuant to I.C. 9-29-11-1) | $5 per report |
(16) | “Police Blotter/Incident Report” data required to be disclosed by I.C. 5-14-3-5 | 5
¢
per page |
(17) | Processing fee for a request to inspect a limited criminal history (pursuant to I.C. 5-14-3) | $3 per record |
(18) | Processing fee for a request to release a limited criminal history (pursuant to I.C. 5-2-5-7) | $7 per record |
(19) | Copy of transcript or any court record (Pursuant to I.C. 33-37-5-2) | $1 per page |
(20) | Each certificate under seal in authentication of a copy of any public record (pursuant to I.C. 33-37-5-3) | $1 per page |
(21) | Medical health record (pursuant to I.C. 16-39-9-3) | 25
¢
per page |
(C) Fee for items not specifically enumerated in division (B). In the event that the cost of copying an item is not specified in division (B) above, the cost of any paper copy or certification shall be its “actual cost”, as that term is defined by I.C. 5-14-3-8(d), and the cost of any electronically stored or filmed copy shall be the “direct cost” as permitted and defined by I.C. 5-14-3-8(g) and I.C. 5-14-3-2.
(D) Fee schedule superceded by state law. Notwithstanding divisions (A) through (C) above, and pursuant to I.C. 5-14-3-8(f), a city department or office shall collect any fee for certification, copying or facsimile transmission which is required by statute or where ordered by a court. Likewise, a city department or office shall refrain from collecting such a fee where required by statute or where ordered by a court.
(E) Fees $1 or less waived. Except for the limited criminal history fees described in division (B)(15) and (16) above and the Clerk’s document fees described in division (B)(17) and (18) above, if the fee for a single request totals $1 or less, the fee may be waived.
(F) Deposit of collected fees. Fees collected for copies shall be deposited as follows:
(1) Fees collected by the City Clerk for the facsimile transmission of documents shall be deposited into the Clerk’s record perpetuation fund as established by I.C. 33-37-5-2.
(2) Fees collected by the City Clerk for copies of records or certificates under seal in authentication of a record shall be forwarded to the City Controller in accordance with I.C. 33-37-7-12 and 33-37-5-5.
(3) Fees collected by the Police Department for a copy of an accident report shall be deposited into the Local Law Enforcement Continuing Education Fund established pursuant to I.C. 5-2-8-2.
(4) All other fees shall be forwarded to the City Controller for deposit into the general fund of the city unless otherwise specified by statute or order of a court.
(G) City equipment to be used only for city business. City equipment should be used for the copying and transmission of public documents only. No non-public documents are permitted to be copied on city equipment.
(Ord. 4823, passed 5-3-2004
; Am. Ord. 5168, passed 6-1-2009)