(A) Every person carrying on any business as set forth in § 112.16 of this chapter shall keep a transaction record for each purchase, which shall contain the name of the person on behalf of the business, as set forth in § 112.16 of this chapter, who actually made the purchase, the name of the person or persons and his or her signature from whom any regulated property is purchased, an electronically retained copy of a government-issued photo identification, including the information obtained from scanning the bar code on the back of a government-issued photo identification of the person or persons from whom any regulated property is purchased, the date when the property was received and bought, the residence or place of business of such person or persons from whom the regulated property is purchased, the license plate number of the motor vehicle in which the regulated property was transported to the business and a description which accurately depicts the regulated property purchased. The transaction record shall be in plain, legible English text. Except for scrap metal processors purchasing commodity and precious metals, if any item of regulated property purchased has engraved thereon any numbers, words or initials, other than the name of the manufacturer or maker of the item, or contains any setting of any kind, the description recorded on the transaction record shall show the numbers, initials or other unique identifying marks. In the case of a motor vehicle, the vehicle identification number shall be recorded on the transaction record including license plate number and make, model and description of the motor vehicle.
(B) All transactions which qualify under this subchapter shall be registered with Leads on Line within 24 hours of the receipt of the property. If so registered, a hard copy retention shall not be required.
(C) It shall be the duty of any such person to allow any police officer designated by the city’s Chief of Police during regular business hours to examine and inspect transaction records and, if sufficient information cannot be gained from an inspection of transaction records, it shall be the duty of any person to permit and allow the officer to examine any and all regulated property mentioned herein belonging to or purchased by such person. A transaction record and digital photograph, in accordance with § 112.20 of this chapter, if applicable, for a purchase shall be maintained together on the premises for at least one year after the date of such purchase.
(D) Every person carrying on business as set forth in § 112.16 of this chapter shall give a plain written or printed receipt of the regulated property purchased.
(E) All described records shall be retained for a minimum of three years.
(Ord. 03-2011, passed 2-22-2011; Ord. 13-2011, passed 6-20-2011) Penalty, see § 112.99