(A) (1) The Office of Clerk-Administrator-Treasurer shall be hereafter known as the Clerk-Administrator-Treasurer. The duties of the Clerk-Administrator-Treasurer shall include those of the Clerk and of the Treasurer. The Clerk-Administrator-Treasurer shall perform all statutory duties of the Clerk and of the Treasurer and shall give the required notice of each regular and special election, record the proceedings thereof, notify officials of their elections or appointments to office, certify to the County Auditor all appointments and the results of all municipal elections.
(2) He or she shall keep:
(a) A minute book, noting therein all proceedings of the Council;
(b) An ordinance book, in which he or she shall record, at length, all ordinances passed by the Council;
(c) An account book, in which he or she shall enter all money transactions of the municipality, including the dates and amounts of all receipts and the person from whom the money was received and all orders drawn upon the Treasurer with their payee and object; and
(d) Ordinances, resolutions and claims considered by the Council need not be given in full in the minutes book if they appear in other permanent records of the Clerk-Treasurer- Administrator and can be accurately identified from the description given in the minutes.
(3) (a) The Clerk-Administrator-Treasurer shall act as the Clerk and Bookkeeper of the municipality, shall be the custodian of its seal and records, shall sign its official papers, shall post public notices, ordinances and resolutions as may be required and shall perform such other appropriate duties as may be imposed upon him or her by the Council.
(b) For certified copies and for filing and entering, when required, papers not relating to municipal business, he or she shall receive the fees allowed by law to city clerks; but the Council may require the Clerk-Administrator-Treasurer to pay the fees to the general fund.
(c) With the consent of the Council, he or she may appoint a deputy for whose acts he or she shall be responsible and whom he or she may remove at pleasure.
1. In case of the Clerk-Administrator-Treasurer's absence from the municipality or disability, the Council may appoint a Deputy Clerk-Administrator-Treasurer if there is none, to serve during the absence or disability.
2. The Deputy may discharge any of the duties of the Clerk- Administrator-Treasurer, except that he or she shall not be a member of the Council.
(B) In addition to all of the foregoing, the Clerk-Administrator-Treasurer shall:
(1) Direct the administration as provided by Council action, state and federal statutes and coordinate, with the Council, in administering municipal affairs;
(2) Prepare reports and summaries relating to contemplated municipal projects and/or improvements and submit them with recommendations as may be required to the Council for study and subsequent action;
(3) Prepare an annual fiscal budget and capital improvements plat for submission to the Council and maintain financial guidelines for the municipality within the scope of the approved budget and capital program;
(4) Prepare an annual financial statement and perform other duties as required in M.S. § 412.141, as it may be amended from time to time;
(5) Attend and participate in all Council meetings and attend, at his or her discretion or by invitation, other committee and commission meetings;
(6) Coordinate municipal programs and activities as authorized by the Council;
(7) Submit quarterly reports to the Council of the financial condition of the municipal accounts;
(8) Supervise the conduct of local elections in accordance with the prescribed laws and regulations;
(9) Supervise the activities of all city department heads and staff in the administration of city policy with authority to effectively recommend their employment or removal;
(10) Work in cooperation with the Council's appointed attorney and engineer;
(11) Prepare news releases, develop and discuss public relations material with all concerned, as required, and maintain good public relations with the general public;
(12) Consult with appointed officials and with other public or private agencies as may be required;
(13) Be fully informed regarding federal, state and county programs which affect the municipality; and
(14) Perform all duties required of him or her by ordinances or resolutions adopted by the Council.
(C) The Clerk-Administrator-Treasurer shall have:
(1) Considerable knowledge of municipal government operations, proper procedures, public relations, finances, purchasing and all administrative requirements for proper municipal operation;
(2) Knowledge of or ability to acquire full knowledge of all laws affecting the municipality;
(3) Ability to provide harmonious relations with municipal employees and general public; and
(4) Ability to plan development, to collect material and analyze for reporting and to conduct and implement studies of procedures, operations and organizations.
(D) The Clerk-Administrator-Treasurer shall have a high school diploma or its equivalent and experience in public administration and accounting, with a minimum of five years experience in municipal administration or equivalent education.
(E) The Clerk-Administrator-Treasurer is appointed by a majority of the Council for an indefinite term, with removal only by a majority of the Council.
(Ord. 181, passed 10-7-96)