(A) Town employees may be required to travel for training and/or conferences. This travel can be done with the employee's personal vehicle or a town supplied vehicle. Credit cards may be issued for cost associated with travel and food while attending training and/or conference. The town will pay for approved training and conferences related to the employee's position.
(B) The town employee may register for training and/or conferences on their own or be assisted by the Director of Administrative Services. Training and/or conferences may be paid via credit card.
(C) Employees may be allowed hotel accommodations for approved training and/or conferences. Hotel stays will be allowed only for travel outside a 50-mile radius of Edinburgh Town Hall. Exceptions may be allowed on a case-by-case basis.
(D) In the event hotel accommodations are necessary, town administrative office shall schedule hotel accommodations for employees requiring same related to travel for training and/or conferences. The Clerk-Treasurer's credit will be used for hotel accommodations and applicable taxes therein only. The town employee may be required to put personal credit card on file for any incidental cost associated with the room.
(E) The town employee will be assigned a town vehicle to drive or may use their own personal vehicle for reimbursement as referenced in Mileage Reimbursement, Edinburgh Town Code of Ordinances § 34.02. Upon receipt of the mileage reimbursement information, check will be issued according to the town issuance and claims processes.
(F) The town employee may use a town credit card or use personal card for approved travel expenses. The employee shall provide itemized receipts for reimbursement. Approved food purchases will be reimbursed at a maximum of $50 per day. Town employee shall not utilize the credit card for purchase of tobacco, alcohol, or otherwise unauthorized purchase pursuant to Edinburgh Town Policy.
(G) The town employee shall return keys to any town used vehicle, town credit card and all receipts in itemized form for purchases made with the card.
(H) Any purchases not having an itemized receipt may not be reimbursed at discretion of town administrative office or at discretion of department head of respective department.
(Ord. 2020-4, passed 3-9-20)