(a) Definitions-Ordinances, Resolutions and Motions.
(1) Ordinance.
A legislative act prescribing general, uniform, and permanent rules of conduct relating to the corporate affairs of the municipality. Village Board action shall be taken by ordinance when required by law, or to prescribe permanent rules of conduct which continue in force until repealed, or where such conduct is enforced by penalty.
(2) Resolution.
An internal legislative act which is a formal statement of policy concerning matters of a special or temporary nature. Board action shall be taken by resolution where required by law and in those instances where an expression of policy more formal than a motion is desired.
(3) Motion.
A form of action taken by the Village Board to direct that a specific action be taken on behalf of the municipality. A motion, once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is not required by law.
(b) Ordinances. All ordinances and resolutions shall be prepared as follows:
(1) Each ordinance or resolution shall include a note stating the purpose thereof. All ordinances submitted to the Village Board shall be in writing and shall include at the outset a descriptive or brief statement of the subject matter and a title.
(2) The sponsor of an ordinance or resolution may be the Village President, one (1) or more Trustees, a department head or a committee, board, or commission.
(3) No ordinance, resolution or by-law shall be considered unless presented in writing by a Trustee or by a committee. Unless requested by a Trustee before final vote is taken, no ordinance, resolution or by-law need be read in full.
(4) On ordinances or resolutions that require special handing, the Village Administrator- Clerk-Treasurer shall assure that an editorial note is prepared showing compliance with such special handing.
(5) The Village Administrator-Clerk-Treasurer may reject any ordinance or resolution from placement on the agenda which fails to comply with this Section.
(6) Resolutions shall be in writing at the request of one Trustee; such request shall be nondebatable. Resolutions may be referred to an appropriate standing committee for an advisory recommendation.
(c) Subject and Numbering of Ordinances. Each ordinance shall be related to no more than one (1) subject. Amendment or repeal of ordinances shall only be accomplished if the amending or repealing ordinance contains the number and title of the ordinance to be amended or repealed, and title of amending and repealing ordinances shall reflect their purpose to amend or repeal.
(d) Notice. The Village Board may take action on an ordinance only if it appears on the written agenda for the meeting at which action is requested.
(e) Effective Date. Unless otherwise provided, all ordinances shall take effect and be in force from and after passage and publication and/or legal posting; and published copies thereof shall have appended the date of first publication and/or legal posting.
(f) Disposition of Petitions, Communication, Etc. Every petition or other correspondence from citizens addressed to the Village Board or to the Village Administrator-Clerk- Treasurer or other Village officer for reference to the Village Board, shall be delivered by such other Village officer to the Village President or to the presiding officer of the Board as soon as convenient after receipt of same, and in any event, prior to or at the opening of the next meeting of the Village Board following the receipt of same. Every such petition, or other writing, and every paper, communication or other proceeding which shall come before the Board for action, may be referred by the Village President or presiding officer to the appropriate committee or commission, unless objected to by some member of the Village Board.
(g) Reference and Reports. The presiding officer may refer new business coming to the Board to an appropriate Board committee unless otherwise referred or acted upon by the Village Board. All referrals, unless otherwise provided for in the referral, shall be reported on at the next regular Village Board meeting. Village Board motions based upon committee or commission action is permissible only on items specifically on the agenda.