(a) Committee Appointments. On the third Tuesday in April or at the first Village Board meeting in May, the Village President shall nominate Trustees to standing committees and other Village commissions and committees, subject to confirmation by majority vote of the Village Board. Standing committees shall review such matters as may be referred to them by the Village Board and shall submit recommendations for Village Board action. All Trustees shall serve on at least one (1) committee.
(b) Standing Board Committees. The Village Board may have standing committees as the Board deems necessary. Standing Board Committees shall have such Trustee membership as determined by the Village Board:
(1) Finance Committee.
(2) Personnel Committee.
(3) Sewer and Water Committee.
(4) Streets and Recycling Committee.
(5) Licenses/Buildings/Safety/Zoning Committee.
(c) Chairpersons.
(1) The Village President shall designate the chairperson of each standing committee.
(2) The Village President shall be an ex officio member of each standing committee, or may be appointed to serve as a member of a specific committee.
(d) Committees-of-the-Whole; Special Committees.
(1) Committee-of-the-Whole Organization. The Village President may declare the entire Village Board a Committee-of-the-Whole for informal discussion at any meeting or for any other purpose, and shall ex officio be chairperson of the same. Meetings of the Committee-of-the-Whole may be held on regular dates set by its membership or at the call of the Village President. No final votes are taken at meetings of the Committee-of-the-Whole, although the membership may vote to make a recommenda- tion to be taken up at a regular Village Board meeting or assign tasks to Village staff or other Village commissions or bodies.
(2) Committee-of-the-Whole Purpose. The role of the Committee-of-the-Whole is to:
a. Allow the entire membership of the Village Board, sitting in a deliberative rather than a legislative capacity, to engage in informal discussion and preliminary consideration of matters awaiting legislative action;
b. Provide an efficient means for the Village Board and staff to receive information and reports at the same time and engage in discussion in advance of a regular Village Board meeting;
c. Engage in review of strategic planning and Village policies; and
d. Permit business to be considered that requires a simultaneous, initial hearing by all Village Board members.
(3) Special Committees. The Village President may appoint special committees as he/she deems advisable or as provided by the Village Board, with the purpose stated.
(e) Committee Reports.
(1) Authority. All committees are subunits of the Village Board and perform no executive or administrative Village function other than as specifically authorized by ordinance or policy adopted by the Village Board.
(2) Reports. Each committee shall give the full Village Board at the next regular Board meeting a verbal or written report on all matters referred to it. Such report shall recommend a definite action on each item and shall be approved by a majority of the committee. Each committee report shall include the date, time, and place of the meeting and the members attending. Each such committee report, verbal or written, is deemed to be the product of the entire committee, whether any item therein is approved unanimously or not. Each such report should provide all necessary histor- ical background to familiarize the Village Board with the issue.
(3) Minority Reports. If a committee member in a particular committee disagrees with the position taken by the committee on an issue, such member may address the Village Board with the minority position. The Village Board shall permit one ([) committee member supporting the majority position equal time to address the Board on such issue.
(f) Ambiguity of Committee Authority. In case of ambiguity or apparent conflict between the preceding definition of committee authority and a definition, in these ordinances, of the authority of a Village officer, employee, committee, or association, the latter shall prevail.
(g) Cooperation of Village Officers. All Village officers shall, upon request of the chairperson of any committee, confer with the committee and supply such information as the committee may request upon any pending matter.