(A) Request for vacation leave.
(1) Request for vacation leave must be submitted in writing to the employee’s immediate supervisor. Approval of vacation leave will be based on the request of the employee and the need for continued operations of the department. Should two or more employees submit requests for the same vacation period, preference is given to the first request received. Employees will be notified in a timely manner of approval or denial of their request.
(2) For the Fire Department, request for leave including vacation, holiday and compensatory time leave, must be in writing to the employee’s immediate supervisor on a departmental leave request form. Approval of leave will be based on the receipt of the request within a minimum of 30 days prior to the requested date, seniority of the employee and the need for continued operations for the department. The request of more than one shift will take priority over a single day’s request, regardless of the seniority of the employee. Any employee request for leave after 30 days prior to that said shift date will be on a first come, first serve basis. Employees will be notified in a timely manner of approval or denial of their request.
(B) Donation of leave time. An employee may donate accrued annual leave and accrued compensatory time leave to other employees as follows. The prior written approval of the City Manager is required for all donations of leave.
(1) Donated leave shall be calculated on a “dollar for dollar” basis.
(2) No employee shall be forced or coerced to contribute any accrued annual or compensatory leave to any other city employee.
(3) The contributing employee shall release all claims to donated leave, upon approval.
(4) Donated leave can only be rescinded by the employee donating the leave if the receiving employee does not use such leave within 30 days of its approval.
(5) The donating employee shall not expect nor shall receive any compensation or gratuity from the receiving employee.
(6) Donated compensatory leave can only be used for an employee’s personal illness or for the illness of immediate family members. For this purpose immediate family member shall be defined as spouse, mother, father, guardian, children, sister, brother, grandparents, grandchildren aunt, uncle, nephew, niece plus the various combinations of half, step, in law, and adopted relationships that can be derived from those named.
(7) Donated annual leave can be used for an employee’s personal illness or for the illness of immediate family members or for regular annual leave by the employee receiving the donated time.
(8) Requests to donate accrued annual or compensatory leave will only be considered when submitted on a form approved by the City Manager.
(Ord. passed 5-17-94; Am. Ord. passed 10- -98; Am. Ord. passed 11-17-98; Am. Ord. passed 2-21-06; Am. Ord. passed 8-29-09; Am. Ord. passed 3-22-11; Am. Ord. passed 2-18-14)