All departments of the city shall comply with the following.
(A) All department heads shall keep informed as to the latest practices in their particular field and shall inaugurate, with the approval of the City Manager, such new practices as appear to be of benefit to the public.
(B) Each department head shall establish a system of records and reports in sufficient detail to furnish all information necessary for proper control of departmental activities and to form a basis for the periodic reports to the Manager. The City Finance Director/Treasurer shall keep the Commission fully advised at all times as to the financial condition and needs of the city.
(C) Each department head shall be held responsible for the preservation of all public records under his or her jurisdiction and shall provide a system of filing and indexing the same. Public records, reports, correspondence or other data relative to the business of any department shall be destroyed or removed permanently from the files in accordance with the city retention policy.
(Ord. effective 7-28-2017)