(A) Public access.
(1) Any record of a regular or special meeting of the Village Board of Trustees, including but not limited to written minutes, audiotapes, and videotapes, shall be available for public inspection within seven days of the approval of such minutes by the Village Board. As of January 1, 2006, these minutes shall be posted and available at the website of the village (www.eastdundee.net) within seven days of the approval of such minutes by the Village Board.
(2) The Village Clerk shall maintain an inventory of said records, which shall identify the department that has custody of the records, how said records are stored, and when said records may be disposed.
(3) Any request to review the minutes of a particular meeting of the Village Board of Trustees must be made in writing to the Village Clerk. Any request to the Village Clerk for reproduction of the minutes of a particular meeting shall be completed at the cost of the requestor and payable to the village.
(4) Said records shall be maintained by the village for no less than two years.
(B) Disposition of minutes of meeting. Village records, including audiotapes and videotapes of meetings of the Village Board of Trustees, may be destroyed no less than two years after the completion, but only after the Village Board approves the destruction of a particular record.
(Ord. 05-30, passed 12-5-2005; Am. Ord. 13-23, passed 7-8-2013)