(A) Teleconferencing meetings. The preferred procedure for meetings of the Board of Trustees is that all Trustees be physically present at the designated time and location within the village for the meeting; however, physical presence may be waived and a Trustee may participate in a meeting of the Board of Trustees by teleconference as provided in this section. A Trustee participating by teleconference shall be deemed to be present at the meeting for all purposes.
(B) Teleconference procedures.
(1) A Trustee who cannot be physically present for a regularly scheduled meeting of the Board of Trustees shall notify the Village Clerk immediately as such. A vote must then be taken by the Board of Trustees to authorize the absent Trustee to attend via teleconference. If the number of Trustees appearing by teleconference needs to be limited, those Trustees who have notified the Village Clerk first will be permitted to appear by teleconference.
(2) In the event the Village President wishes to appear at the scheduled meeting telephonically, a Mayor pro tem will be appointed to preside over the meeting and the Village President will participate in the meeting, but no preside over the meeting.
(3) The means used to facilitate a teleconference meeting of the Board of Trustees must enable each Trustee appearing telephonically to clearly hear all other Trustees and members of the public attending the meeting as well as be clearly heard by all other Trustees and members of the public.
(4) The Village Clerk shall note in the journal of the proceedings of the Board of Trustees all Village Trustees appearing telephonically.
(5) No more than two Trustees may attend a scheduled meeting of the Board of Trustees telephonically. A quorum must be present at the meeting.
(6) Payment of meeting fee is not permitted for Trustees attending meetings of the Board of Trustees telephonically.
(7) A Trustee may be permitted to attend a meeting of the Village Board via teleconference where the member is prevented from physically attending because of personal illness or disability, employment purposes or the business of the public body, or a family or other emergency.
(Ord. 05-21, passed 10-3-2005; Am. Ord. 07-08, passed 3-5-2007; Am. Ord. 13-23, passed 7-8-2013)