(A) System of accounts.
(1) The Village Treasurer shall establish a proper system of accounts and shall keep proper books, records, and accounts in which complete and correct entries shall be made of all transactions relative to the sewerage system, and at regular annual intervals he or she shall cause to be made an audit by an independent auditing concern of the books to show the receipts and disbursements of the sewerage system.
(2) In addition to the customary operating statements, the annual report shall also reflect the revenues and operating expenses of the wastewater facilities, including a replacement cost, to indicate that sewer service charges under the waste cost recovery system do in fact meet these regulations.
(B) Operating summary report. Concurrently with the preparation of the annual audit, the Director of Public Works shall prepare an operating summary of the wastewater facilities for the fiscal year including the following data and such other information as deemed necessary:
(1) Flow data showing total gallons received at the wastewater plan for the current fiscal year.
(2) Billing data to show total number of gallons billed per fiscal year.
(3) Debt service for the next succeeding fiscal year.
(4) Number of users connected to the wastewater system.
(5) Number of non-metered wastewater users.
(6) A list of the users discharging non-domestic and industrial wastes and volume of waste discharged.
(7) A list of users with private wastewater facilities, if any.
(8) A list of users charged a surcharge with a summary of charges.
(C) Access to records. The IEPA or its authorized representative shall have access to any books, documents, papers and records of the village which are applicable to the village system of user charges for the purpose of making audit, examination, excerpts, and transcriptions thereof to insure compliance with the terms of any special and general conditions to any state grant or state loan.
(Ord. 03-19, passed 10-20-2003)