Pursuant to Charter § 103 and Chapter 103 of the codified ordinances, Council meets regularly at 6:30 p.m. on the first and third Tuesdays of each month for the conduct of public business, and the following provisions shall additionally apply to efficiently and effectively utilize the time for meetings and otherwise of the Council members and other city officials.
(a) Legislative Sponsor-Mayor. A copy of each piece of legislation shall at the time of transmission to the Clerk for docketing, be transmitted by the Mayor to the sponsor of such legislation, if any, assigned pursuant to § 103.02 of the codified ordinances, together with a memorandum explaining who the Council sponsors may call for a more complete explanation of such legislation to avoid the necessity of committee referrals and meetings whenever possible.
(b) Scheduling of Council business. The fifth Tuesday of any month, whenever occurring, is designated primarily for Council committee meetings. The Mayor and Clerk of Council are directed to schedule all business of Council for the meetings to be held on the first and third Tuesday.
(c) Special meetings schedule. Special meetings of the Executive Finance, Personnel and Appointments, Contracts and Property, General Services and Administration and Health Safety Service Committees, called pursuant to § 103.01 of the codified ordinances shall be scheduled, to the greatest extent practicable, at 6:30 p.m. and on the following days:
(1) On the second and fourth Tuesdays of months containing only four Tuesdays; or
(2) On the fifth Tuesday of months containing five Tuesdays. The call of the Executive Committee meeting shall be given first preference.
(d) Regular Executive Committee meetings upon motion. Upon motion adopted by a majority of Council members, the President of Council shall schedule regular meetings of the Executive Committee for the period specified in the motion and at the times designated in division (c) above to have the following agenda:
(1) Review by Mayor of:
A. Prevailing procedures; and
B. Project progress as requested.
(2) Legislation anticipated to be docketed for next regular public meeting;
(3) Review of items referred to Executive Committee for recommendations; and
(4) Adjournment to:
A. Public meetings of other standing committees; and
B. Executive sessions of the Executive or other standing committee which shall be scheduled by notice as provided for special meetings by § 103.01 of the codified ordinances.
(e) Summer schedule; recess. As permitted by Charter § 103 and § 103.01 of the codified ordinances, during the months of July and August, Council shall have a regular public meeting only on the third Tuesday of such months and such other special meetings for business or committee review as may be determined necessary and called as prescribed by the Charter, ordinances and rules of the city.
(Ord. 30-08, passed 7-15-2008)