(a) Certificate of rental registration required.
(1) For purposes of this chapter, a rental unit is defined as any part of a building being used, designed or intended to be used as an individual’s private residence. A rental unit includes a unit occupied by one or more persons regardless of whether the occupant pays rent or provides anything else of value to the titled owner in consideration for occupying the structure. A unit is not considered a rental unit if the titled owner is one of the occupants.
(2) No owner of rental units shall fail to register with the Department of Building and Housing all rental units that the owner owns. Failure to register each rental unit is a separate violation.
(b) Issuance of certificate of rental registration; revocation.
(1) Application for a certificate of rental registration required by the provisions of this Housing Code shall be made annually, on or before January 15 on forms supplied by the Director of Building and Housing. Information to be supplied on an application shall include, but is not limited to, the following:
A. The name, address, and telephone number of the owner or owners of the premises. In the case of a partnership, the names, addresses, and telephone numbers of all general partners. In the cases of a corporation, the names, addresses, and telephone numbers of the current statutory agent and all corporate officers of the corporation. The address for corporations and partnerships shall be the principal place of business and the address for persons shall be the home address; and
B. The name, address and telephone number of the managing agent of the premises, if any. In the case of a partnership, the names, addresses, and telephone numbers of the current statutory agent and all corporate officers of the corporation. The address for corporations and partnerships shall be the principal place of business and the address for persons shall be the home address.
(2) If the owner of a rental unit resides or is located outside of the county, the owner shall designate in his or her application the name, current address, and telephone number of an agent who is a natural person and who resides within the county, and who is authorized by the owner to receive service of a notice of violation on the owner’s behalf. An agent designated under this section shall be of sound mind and at least 18 years of age. It is the owner’s obligation to notify the Director of Building and Housing, in writing, of any change in the name, address, and/or telephone number of any agent designated.
(3) Upon registration, the Director of Building and Housing shall issue a certificate of rental registration containing the following:
A. The street address or other identifying characteristics of the building or other structure;
B. The name, address and telephone number of the owner or owners of the premises. In the case of a partnership, the names of all general partners;
C. If the record owner is a corporation, the names, addresses and telephone numbers of the current statutory agent and all corporate officers of said that corporation;
D. The name, address and telephone number of the managing agent of the premises, if any;
E. The name, address (including the dwelling unit, apartment or room number), and telephone number of the superintendent, custodian, or other individual employed by the owner or managing agent to provide regular maintenance services, if any;
F. The name, address, and telephone number of an individual representative of the owner or managing agent who may be reached or contacted at any time in the event of an emergency affecting the premises of any rental unit in that structure, including such emergencies as the failure of a utility system or service, and who has the authority to make emergency decisions concerning the building including its repairs or expenditures;
G. The use district, ward and census tract in which the structure is located; or
H. The use and occupancy authorized.
(4) Copies of all applications and certificates of rental registration shall be kept on file by the Director of Building and Housing as a public record, except those portions that are prohibited from being released by state or federal law.
(5) The Director of Building and Housing has the power to revoke a certificate of rental registration if the applicant makes any false statement in connection with such registration, or if the structure that was covered by it is no longer in compliance with the requirements of this code, or if the owner, agent, or person in charge of a structure refuses to comply with any provision of this code required for the use, maintenance and/or occupancy of a structure. If the Director revokes a certificate of rental registration, the owner may appeal the Director’s action to the Board of Zoning Appeals. Notice of such appeal shall be in writing and shall be filed with the Board within ten days from the date of the Director’s action. The Board may sustain, disapprove or modify the Director’s action, and the Board’s decision shall be final.
(6) A. An owner of a structure shall give prompt notification of a change in the name, address and/or telephone number of a corporation, partnership or person listed on a certificate of rental registration under subsections (3)B. through F. of this section to the Director of Building and Housing within seven days after the change occurs. If the owner fails to give written notification as required in this section, then the Director may revoke the certificates of rental registration until such time that the owner has provided in writing the changed name, address, and/or telephone number.
B. In addition to revocation of the certificate of rental registration, whoever violates subsection 6. above shall be fined not more than $200. Each three-month period during which the violation continues is a separate offense.
(c) Inspections; right of entry.
(1) All rental units shall be subject to inspection for the purpose of determining compliance with the provisions of this code and all other applicable laws, ordinances, rules and regulations. Inspections shall be conducted in accordance with the rental unit inspection schedule established by the Director of Building and Housing.
(2) The Director of Building and Housing and his or her duly authorized agents or inspectors may enter at reasonable times any rental unit registered under this chapter in accordance with the right of entry defined in § 1373.02.
(d) Fees.
(1) A. An application for a certificate of rental registration shall be accompanied by a nonrefundable fee calculated under the following schedule.
B. Fifty dollars per rental unit for the first 74 units and $50 for every unit thereafter.
(2) Rental unit exemptions:
A. No fee shall be charged for a unit occupied by the owner.
B. The Director of Building and Housing shall create rules and regulations establishing guidelines for fee exemptions.
(3) No fees shall be collected from any one owner for all properties owned by that owner within the city in excess of $40,000 per calendar year.
(4) A certificate may be renewed prior to expiration on application and payment of the fee described above. A certificate that has expired may be renewed on payment of an additional fee of $100 per property or unit.
(e) Rental registry. The Department of Building and Housing will set up a rental registry and will coordinate efforts and share the information in the registry with the Finance Department.
(f) Lead maintenance certificates and lead-based paint free certificate.
(1) Whenever a term is used in this chapter that pertains to a lead-based paint free certificate or lead maintenance certificate, that term shall be given the meaning it has in the state statutes.
(2) A lead maintenance certificate and a lead-based paint free certificate shall meet the requirements of the statutes promulgated by the state.
(3) The city is enacting and enforcing the provisions of this chapter regarding lead maintenance certificates and lead-based paint free certificates only to promote the public health, safety and welfare and for obligations imposed upon the state performed by the city’s Building Department under delegation by the state. It is not assuming, nor is it imposing on its officers and employees, an obligation for breach of which it is liable in money damages to any person who claims that such breach proximately caused injury. In addition, nothing in this chapter may be interpreted to limit the city’s statutory immunity afforded by R.C. Chapter 2744.
(4) For a property to be covered by a lead maintenance certificate or lead-based paint free certificate, the owner shall submit a copy of the lead maintenance certificate or lead-based paint free certificate with the application for a certificate of rental registration.
City of East Cleveland
Department of Building & Housing
14340 Euclid Avenue
East Cleveland, Ohio 44112
Certificate of Rental Registration Application
All rental property owners/agents or person in charge of any rental property designed or intended to be used as rental dwelling units located in East Cleveland, OH, whether or not such units are located within the same structure or any part thereof must register and pay rent registration fees of $100.00 per unit and obtain a Certificate of Rental Registration issued by the Department of Building & Housing for such structures or units. No fee is required for the unit that the owner occupies. Please note this not voluntary it is a requirement of Chapter 1351. Of the East Cleveland Codified Ordinances. The fee is due December 1st to be in compliance.
Applicant/Owner Information
Name: SSN: Phone:
Address:
City: State: ZIP Code:
Alternate Mailing Address:
City: State: ZIP Code:
Cell Phone: Email: Alternate Phone:
Rental Property Information
List only the address of property that you are registering below.
Property Address: # of Units:
City: State: ZIP Code:
Name of Tenant at Property:
Address: Suite/Unit:
City: State: Zip Code: Phone:
Partnership and Corporation Information
Business Name:
Please list the name of each officer President: Vice Pres:
General Partner Other:
Address: City/State: Zip Code:
Alternate Mailing Address: State: Zip Code:
Custodian/Superintendent
Name:
Address: City/State: Zip Code:
Phone: Cell/Phone: Alternate Phone:
Emergency Contacts (please list at least two)
Name: Address: Phone:
If you have questions regarding this application, please call (216) 681-2802 or you may come in person to East Cleveland City Hall, 14340 Euclid Avenue, Room 6, East Cleveland, Ohio 44112.
Signature of applicant: Date:
The City of East Cleveland
Tenant Listing
Please list below the names of each occupant, age 18 years and older, in each suite at the present time.
Suite # | Number of People | Occupant Full First and Last Name (print clearly) |
Suite # | Number of People | Occupant Full First and Last Name (print clearly) |
(Ord. passed 19-18, passed - -2018; Ord. 31-19, passed 7-10-2019; Ord. 03-20, passed 1-21-2020)