The Clerk of Council shall promptly cause minutes to be prepared of every public meeting of Council and transmit copies of the same to each Council member and the Mayor. Such minutes shall reflect only the actions taken at any particular meeting in general, concise terms and shall include only essential facts, such as the general subject addressed, dates, legal requirements, and identity of persons with respect to reports, announcements and other commentaries. The minutes shall not contain any verbatim comments made by the City Council or the Mayor. However, written statements read at a public meeting submitted to the Clerk of Council may be attached and incorporated in the minutes by reference upon motion passed by at least three affirmative votes of Council. Otherwise, the minutes shall only reflect the source and subject to the remarks as hereinabove provided. A Council member intending to correct any particular set of minutes shall make such motion for correction in writing and file the same with the Clerk of Council who shall certify on such written motion whether the recording of the meeting in question “reflects” or “does not reflect” the correction as applied for by motion before roll call on such motion taken.
(Ord. 106-04, passed 7-20-2004)