(A) The City Clerk-Treasurer shall have all of the duties and obligations established by state statute. Before commencing duties of the office, the City Clerk-Treasurer shall provide a bond in favor of the City as required by statute, which shall continue during the term of the City Clerk-Treasurer’s office.
(B) In addition to other services which are not inconsistent with statutory duties and obligations, the City Clerk-Treasurer shall:
(1) Keep a minute book, noting thereon all proceedings of the City Council;
(2) Maintain the City’s code and record all ordinances and amendments to ordinances adopted by the City Council;
(3) Maintain an account book in which the Clerk-Treasurer shall enter all money transactions of the City, including the date and reason for receipt or payment of all funds;
(4) Prepare a detailed statement of the financial affairs of the City showing all moneys received, sources from which received, dates and amounts thereof; all moneys paid, to whom and for what purpose paid; all outstanding and unpaid orders, to whom issued, and for what purpose; all moneys remaining in the treasury; and all other matters necessary to accurately show and reflect the true financial condition of the City;
(5) The City Clerk-Treasurer shall file all financial statements in his or her office for public inspection and shall publish the same, as required by state statutes, each year in the official newspaper of the City;
(6) The City Clerk-Treasurer shall collect, receipt for and safely keep all moneys belonging to the City; shall promptly enter in the treasury records provided for that purpose, an accounting of all moneys received and disbursed in the capacity of Treasurer, showing sources and objects thereof, with the date of each transaction;
(7) The City Clerk-Treasurer must receive and safely keep all City money, must promptly enter all receipts in an account book, showing the date, source, kind and amount of each payment; must immediately deposit all moneys in the City’s official depository;
(8) The City Clerk-Treasurer must maintain all books and records available for inspection at any time;
(9) The City Clerk-Treasurer shall prepare and file a detailed account of that year’s receipts and disbursements with the City Council; and
(10) When leaving office, the City Clerk-Treasurer must deliver all City papers, books and moneys to the new City Clerk-Treasurer as soon as he or she qualifies for office and begins the term. An outgoing City Clerk-Treasurer must close the books completely before passing them on to a subsequent City Clerk-Treasurer.
(Prior Code, § 305.02)