(A) General. The Solid Waste Management District Board of the county recognizes that losses, shortages, and theft of District funds, and other assets, may occur from time to time. State law requires the District to report to the State Board of Accounts all erroneous or irregular material losses, shortages, or theft of District funds or property. The State Board of Accounts mandates government entities to determine their own material threshold for the purposes of reporting the loss, shortage, or theft to the State Board of Accounts as required by state law.
(B) Threshold of loss. The threshold for material losses, shortages, or theft for the Solid Waste Management District, which must be reported to the State Board of Accounts by the Controller of the District, is as follows:
(1) Cash losses, shortage, or theft. A loss, shortage, or theft of cash from any District fund is an amount over $500; and
(2) Other assets loss, shortage, or theft. A loss, shortage, or theft of a District asset other than cash exceeding a value of $500.
(C) Investigation. Whenever a loss, shortage, or theft of District funds or property occurs, no matter the amount or value, or the requirement to report such to the State Board of Accounts, the District Board, or their designee, should investigate any and all losses, shortages, or thefts of District funds or assets. The investigation and the resolution of the investigation must be documented by the District Board, or its designee who conducts the investigation. Such documentation should be maintained in the office of the District. State law requires public employees who have actual knowledge of, or reasonable cause to believe, a misappropriation of funds, or other assets, has occurred to report such misappropriation to the State Board of Accounts and the County Prosecuting Attorney.
(Res. 2017-01, passed 3-20-2017)