§ 5-4-95 AGENDA.

   A written agenda shall be furnished by the secretary to each member of the BAR and the news media, and shall be posted at least five (5) days prior to each regular meeting, and at least twenty-four (24) hours prior to a special meeting. Items may be removed from the agenda or postponed at a meeting by a majority vote.

§ 5-4-96 QUORUM.

   A majority of the members of the BAR shall constitute a quorum. A quorum shall be present before any business is conducted other than rescheduling the meeting.

§ 5-4-97 ATTENDANCE.

   The Code Enforcement Director and City Council shall be advised in writing by the secretary of the BAR should any of the members miss three (3) consecutive meetings or more than one-third (1/3) of the regularly scheduled meetings in any one (1) calendar year.

§ 5-4-98 RULES OF ORDER.

   Robert's Rules of Order shall govern the conduct of meetings except as otherwise provided by these Rules of Procedure.

CERTIFICATE OF APPROPRIATENESS

§ 5-4-99 PRE-APPLICATION REVIEW PROCESS.

   (A)   Informal Review.

      Prior to the preparation of working drawings and specifications or calling for proposals or bids, applicants may prepare preliminary scale drawings and outline specifications, including color samples, overall dimensions for review and an informal discussion with the BAR. The purpose of this informal review is to acquaint the applicant with the standards of appropriateness of design that are required.

   (B)   Process.

      The applicant shall request a pre-application review from the Code Enforcement Director who will contact the Chairman of the BAR. The Chairman shall call a special meeting.

§ 5-4-100 APPLICATIONS.

   (A)   Forms and submission.

      (1)   Forms approved by the BAR are to be obtained from the Code Enforcement Director.

      (2)   Requirements: COA application completely filled out including support materials and any other information required in determining appropriateness. All support materials must be labeled with the applicant's name. Support materials include the following:

         (a)   Plans, exterior elevations, drawings drawn to scale with sufficient detail as related to exterior appearances.

         (b)   New construction applications require drawings signed by an architect or draftsman with a plot plan or site layout.

         (c)   Signage and awning applications require a rendering drawn to scale indicating measurements, materials, color and proposed placement on structure.

         (d)   Color samples and drawing indicating placement.

         (e)   Material and texture samples with drawing indicating placement.

         (f)   Photographs.

            1.   Repair, alterations or additions applications require legible photographs of the existing facade and surrounding structures.

            2.   New construction applications require site and adjoining structure photographs.

            3.   Demolition applications require photographs of all sides of the building and immediate surrounding structures.

      (3)   Two (2) complete applications, which must include all support materials, are to be submitted to the Code Enforcement Director and dated upon receipt. The Code Enforcement Director shall notify the Chairman of the BAR that there is/are COA applications to be reviewed at the next scheduled meeting.

   (B)   Timeline.

      Applications and support materials must be received fifteen (15) days prior to a regularly scheduled meeting date of the BAR.